Overview


With the vast number of businesses on the Internet, it is no longer sufficient to simply create a website and submit it to the search engines, without first optimizing the site. Knowing how to get the top search engine positions and which keywords to target is the difference between success and failure. Your website will lose out on the bulk of potential visitors and customers if it does not appear in the top search engine results.

The Trellian SEO Toolkit provides a variety of tools needed to successfully research, check, optimize and submit your website.

What is SEO ?

SEO stands for Search Engine Optimization. SEO is the process of optimizing a website to make it search engine friendly and rank well for your chosen keywords. The basic steps in SEO are:



Each step of the SEO process has corresponding tools in the SEO Toolkit. The manual is organized in sequential order to simplify the SEO process. Following each section of the manual in order will prevent any important steps being missed.

 

Features Overview





 

Program Versions


There are three versions of SEO Toolkit 2: Demo version, standard version and the Enterprise version.


 

Licence information



The SEO Toolkit can be used on only one computer at a time. The SEO Toolkit licence can be transferred between computers once every thirty days. If you wish to use the SEO Toolkit simultaneously on multiple computers, you will need to purchase an additional copy of the software.

Licence transfer


Usage of the SEO Toolkit is governed by an acceptable use policy. The policy can be viewed on the Trellian website and is also listed in this manual under the Submission rules section. Failure to abide by this policy can result in your licence being suspended or cancelled. Cancelled users are not entitled to a refund, and the 30 day unconditional money back guarantee does not apply.


 

System Requirements


Operating Systems:
   Microsoft Windows 2000/XP

CPU/Processors:
   Intel Pentium I, II, III, IV, AMD or compatible

RAM/Memory:
   64Mb or greater


 

Before Starting



If you access the Internet via a proxy server or require firewall authentication, you will need to enter these settings in SEO Toolkit's Options.

Click the SEO Toolkit Options menu and select Settings to access the Firewall/proxy settings.

Proxy and firewall settings


If you are using a software firewall, such as Zone Alarm, Norton Internet Security, or Windows XP service pack 2 firewall, you will need to configure the firewall to allow SEO Toolkit to connect to the Internet.

SEO Toolkit uses the http and https protocols which use port 80 and 443 respectively. If you are having problems configuring the firewall/internet protection software, please seek support from the relevant software manufacturer.




 

Registering


SEO Toolkit 2 can be purchased via the Trellian website, stores or authorised resellers.

To purchase the software from the Trellian web site, click the Help menu of SEO Toolkit 2 and select Register. Click on the "obtain registration key" link. This will open the order form in a browser window.

Follow these steps to register the SEO Toolkit.

Step 1. - Select Register from the Help menu.

Help menu - register


Step 2. - Enter your registration details. Note that registration details are case sensitive. SEO Toolkit version 1 serial numbers will NOT register SEO Toolkit 2.

Software purchased from stores display the serial number in the CD jewel case. Use your email address as the registration name.


Enter registration details

If you have lost your registration details, click the relevant link on the registration window, and follow the instructions. Click the Next button to continue. If your registration details are accepted, a thank you message is displayed

Step 3. - The SEO Toolkit will then start the Engine Subscription Wizard, which will download the engines based on your selections. If you do not proceed with the wizard, the full program features will not be available. See the Engine subscription section of the manual for more information.

The engine upgrade wizard


 

Entering account details



Trellian services account

A Trellian services account is required to use some of the features in the Toolkit, such as Keyword Discovery, PrioritySubmit and Competitive intelligence.

Most keyword tools in the SEO Toolkit require a Keyword Discovery subscription, but limited results can be obtained by using the Keyword Discovery demo account. If the username and password fields are left blank, the limited functionality demo Keyword Discovery account will be used. Otherwise enter your Keyword Discovery account information to utilise the SEO Toolkits features in full.

To create a new account, or to enter your login information, click the Options menu on the SEO Toolkit window and select the Settings menu item. On the Settings window, click on the Accounts item in the list.



Enter your Trellian service account details

Username/password: Enter your username in the username field, and your password in the password field.

New Account: To create a new account, click the NEW Account button. This will open the account sign up page in a browser window.

Lost password: Retrieves a lost password.




Google API key (existing key holders only)

If you already have a Google API key, enter the key in the Google API key field. Google has discontinued the SOAP API and is no longer issuing new keys.




 

Engine subscription wizard



The engine subscription wizard will download engines based on your selections. The wizard will be automatically started when the SEO toolkit is registered, or if you have clicked the Subscribe button to change your preferences. This wizard can also be accessed by clicking the SEO Toolkit Options menu and selecting Settings.

Engines are automatically updated prior to each submission or ranking check, so there is no need to run this wizard to update the engines. Please note that the Toolkit needs to be restarted after downloading the engine updates.

  1. When the wizard is displayed, click the Next button to continue, or Cancel to exit the wizard.

    Click Next to continue



  2. If your website content is in English, then select the checkbox to subscribe to the English language engines. This will download the English engines for submission.

    Optional general english engines



  3. Select the country that your web site(s) are based in.

    eg. If your site is based in France then select France from the list.
    If your site is based in the US, select United States from the list.

    NOTE: You may not force the submission to regionally specific engines if your site is not related directly to the region. This includes submitting sites to country specific engines if your site is unrelated to and/or outside the country.



    Select additional countries



  4. Select the checkboxes to subscribe to the Link Lists and multisubmit link farms.

    This option is not recommended.

    Optional link lists and multisubmit link farms



  5. Manual engines cannot be automated for various reasons. If you do not wish to submit to the manual engines, leave this option unselected.

    Optional manual engines



  6. The wizard will then download the engines.

    Downloading engines



  7. When the download has completed, restart the SEO Toolkit to reload the engines.

    Download complete



  8. When the SEO Toolkit is restarted, the Engine update complete message will be displayed.

    Engine update complete


 

Settings



To change the settings for the SEO Toolkit, click on the Options menu and select Settings

SEO Toolkit settings


Concurrent Connections:
The SEO Toolkit can submit to a number of sites concurrently. This means that the program can send and receive information simultaneously. This setting defines how many concurrent connections will be used. The maximum number of connections that can be used at any one time is 50 for standard users and 1024 for Enterprise users.


Connection Timeout:
The length of time that the SEO Toolkit will wait before attempting to retry and/or abort an unresponsive connection. The default value is 2000 milliseconds. If you are experiencing frequent timeout errors or connection problems during a submission, try specifying a larger value.


Request Delay:
The length of time that the SEO Toolkit will wait between requests. The default value is 5 seconds.


User Agent:
The user agent name to send in outgoing requests. This setting is for advanced users only and can be left blank.


Automatically check for SEO Toolkit updates:
Enables automatic update checking.

Note: Updates are not automatically downloaded


 

Program interface




SEO Toolkit

The SEO toolkit's often used tools are listed down the left side of the program in the Navigation panel. To use one of these tools, click on the tool and its functions will then be available. The currently selected tool is shown in colour.

When using the SEO Toolkit for the first time, a new URL must be entered prior to using these tools. To add a new URL, click on the Insert menu and select New URL. Ideally, a separate project should be created for each URL to ensure easy management.

Wizards

The toolkit includes three wizards to help simplify common tasks. There is a wizard to check ranking, a wizard to assist with URL submission and a wizard to check link popularity. To access the wizards, select the Main icon from the left side list. To start a wizard, double click on a wizard from the "What do you want to do? " list.


Popup help

The SEO toolkit has a pop up help system embedded into the software. Click on a Help button to open the help viewer. As you click on different tools, menu items, checkboxes and fields, the help viewer will automatically display helpful information. To display information about a button, move the mouse cursor over the button for a few seconds and the buttons function will be displayed.



Customizing the interface

Adding/removing items from the links list
To add or delete a link from the links list, right click in the link panel and select Add, or click on a link and select Delete.


Add a link



Adding/removing items from the tools list
To add or delete a tool from the tools list, right click in the tools panel and select Add, or click on a tool and select Delete.

The tool path can be to a local file or a HTML or exe executable file on the Internet. The path can use the variables $DOMAIN or $URL which will be substituted by the current URL or domain. The $DOMAIN variable is the URL with the http:// prefix removed.

eg. To create a tool that opens notepad, you would enter:
c:\windows\notepad.exe

If there are spaces in the path or file name then the path must be quoted. eg.
"c:\program files\file to be run.exe"



Hiding the navigation panel
To hide the navigation panel, click on the View menu and select Tools list.

 

Exporting data



While most tools have their own export feature, the data from the Ranking, Submit, Meta Tags, Popularity and Site Maps tool main display can also be exported.

To export the data, first select the tool, then click the File menu and select Export.

For example, to export the data from the submission tool, first select the submission tool. In the image below, the Submit tool has been selected.

Selecting the submit tool


Then click the File menu, and select Export.

The Export menu option


The data will be exported in CSV format and opened with the program currently associated with CSV files. If no program is found, the file can be saved and viewed with a standard text viewer eg. Notepad.

The Ranking and Popularity main displays can also be customized. See the "Customizing the main display' manual pages for Link popularity and Search engine rankings for more information.

 

Upgrading


SEO Toolkit 2 will automatically update the engines prior to a submission or ranking check.

To download the latest program upgrade, select the Upgrade option from the File menu. SEO Toolkit will contact the upgrade server to check if there are any upgrades available.

Upgrade available message

To install the new version, click the Install button. To install at a later date, click the Cancel button.

 

Engine subscription renewal



SEO toolkit comes with 12 months free engine updates. The engines are used by SubmitWolf for submission, and in the ranking tool. After the 12 months has elapsed, you will be prompted to renew the engines.

Expired engines message

The engine subscription can be renewed by clicking on the OK button, as an order form will be launched in your web browser. Alternatively the engines can be renewed via this URL: https://trellian-secure.vendercom.com/seotoolkit/pack.htm




 

Support


Trellian provides FREE email support for the SEO Toolkit.

If you are experiencing a problem or have a question, contact the support department by filling out the form at http://www.trellian.com/contact.htm.


We also offer a Live Chat service at http://www.trellian.com/livesupport.htm

Support hours are Mon - Fri, 9:00am - 5:00pm (Melbourne, Australia - Eastern Standard Time)

Please include your registration details, and some basic information about your computer and the operating system you are running. Before emailing support, please check the FAQ first, as 90% of all questions we receive are already answered on these pages. You can view the FAQ by selecting FAQ from the Help menu.

Keyword research



Keywords, also known as search terms, are the words or phrases that people enter into search engines to find websites about or related to that term. To attract more visitors to your page, you need to know which keywords people are using to find similar websites, and optimize your website for these keywords. If a key search phrase is not in at least one of your pages, the search engine will not rank your page highly for that phrase, therefore you are missing out on all the potential traffic the search phrase generates.


To help achieve high ranking on search engines, you need to optimize the keyword content of your web pages. There are several different areas in your webpages where keywords should be placed, not just in the META KEYWORD tag. The keywords need to be used effectively throughout the site, and good rankings can be obtained without resorting to spammy techniques, such as listing keywords at the bottom of a page in a white font on a page with a white background.


Most search engines place a large emphasis on the actual text on a web page. As a result, the way that the text on a page is constructed plays an important role in determining the way engines index your site. When building a web site it is important to ensure that your pages contain as much relevant text as possible. Search engines gather keywords from your page contents, and rank your web page based on the keyword density. Keyword density is number of times a word or phrase is counted on a web page. The keywords can appear in the page title, links, content, descriptions and headings.


The Keyword Research section of the manual explains how to use the keyword tools to build up a list of keywords to implement into your site. The keyword research step of SEO needs to be repeated regularly to ensure that your site is consistently optimized for the most popular keywords.


Basic steps in keyword research:
  1. Make a list of the major (fundamental) words and phrases related to your business or subject. (You can add the keywords to a project in the Keyword manager)

  2. Search for these words in the Keyword manager or the Search term suggestion tool to obtain more related keywords. The Keyword discovery spell function can help find common keyword misspellings. Include both singular and plural terms and add local/geographical descriptions to help accurately target traffic. eg. Melbourne seafood restaurant

  3. Filter the new keywords. Remove any keywords that are not related to your business/subject or keywords that relate to products that you don't offer. Keywords with only a few searches may not be worth targeting, however single keywords that are very popular, may not end up producing much traffic due to the large amount of competition for the keyword. Most users begin searching with a single keyword, but gradually add more words to help refine the search results.(see the next step to help determine competition).

    If you are gathering keywords for PPC, you should collect as many keywords as possible and look for long-tail keywords, which are keywords that don't have a large number of searches and are much less competitive. Otherwise you will tend to spend a large amount of money trying to outbid all your competitiors.

  4. Analyze the keywords. The Analyze function in the Keyword manager can display various metrics to help guage a keyword's effectiveness. The Seasonal trends graph can also help predict keyword traffic.

  5. Integrate the keywords into your website. The Site optimization section of the manual explains how and where to integrate the keywords.



 

The Keyword Manager



The Keyword Manager features a search term suggestion tool, and maintains a master list of keywords and search phrases for your SEO project.

The Keyword Manager is located on the main toolkit window in the Tools section. It can also be viewed by clicking on the Keyword Manager buttons in various other tools.

The keyword manager


 

Searching for keywords



The keyword manager has a keyword suggestion feature built in.

Follow these steps to perform a search:

  1. Enter a search term in the Term field. The search terms can be in the following languages: English, German, French, Spanish, Finnish, Swedish, Dutch and Italian.

    Entering a keyword in the Keyword Manager


  2. Select the number of results to return from the drop down menu

    Note: A keyword discovery subscription is required to access more than 100 results


    Select the number of results to return


  3. Select a source by clicking either the KD, Yahoo, Google or All button. See below for an explanation of the different sources:

    KD (Keyword Discovery):
    Uses the Keyword Discovery Premium global database. Displays up to 1000 top search phrases per keyword. Offers full 12 months of search data, which enables you to track seasonal search variations. For mroe information about Keyword discovery, please visit http://www.keyworddiscovery.com/support.html

    Google :
    Uses the Google Adwords suggestion tool. Google's results do not contain the number of times each search phrase has been searched for, but ranks them in order of popularity eg. A keyword with the result 1. is the most popular related keyword. This makes it difficult to determine the relative popularity of various search terms. Specific countries can be selected for Google.

    Yahoo:
    Uses the Yahoo (Overture) search term suggestion tool. Returns the top 100 results per query, however the main drawback of this source is that similar terms are grouped together.

    eg: for the query "cheap international calls", Overture's data will include results for the following terms:

    "cheap international calling"
    "international calling cheap"
    "calling international cheap"
    "cheap international calls"
    "cheap interrantional call"
    "cheapest international calls"


    All:
    This option opens a selection window, where up to 3 different sources can be selected, including regional specific results. The Google related search terms search and Keyword discovery spelling tool (returns commonly misspelt variations of the keyword) can also be selected.

    The advanced selection window



  4. The Keyword manager will retrieve a list of suggested keywords. Top bids and competitor information can be obtained for the keywords. See the "Displaying competitor information" manual page. The size column indicates the word size of the phrase. The searches column for Keyword discovery results displays the number of searches for the keyword over the last 12 months.


    The suggested keywords for the keyword printers



 

Displaying the seasonal trends graph



A seasonal trend graph shows the number of searches performed on a keyword over the last 12 months.

This data can help to:

To view the seasonal trends graph, highlight the keyword, and click on the Seasonal Trends button. You can also right click and select Seasonal Trends from the popup menu.

Viewing the seasonal trends graph


The seasonal trends graph for the keyword "Inkjet printers". This graph shows that the most searches are made between October and March.

The seasonal trends graph for the keyword Inkjet printers

The graph type can be changed by clicking on the Bar, Spline or Line buttons.

 

Keyword analysis



Keyword Manager can analyze keywords to provide valuable competition information. This can help to identify keywords that have a large number of searches, but are not heavily targeted by other websites or ads.


To view the competitor data for keywords, highlight the keywords by holding down the control or shift key and clicking on the keywords to select. Then click the Analyze button.

Analyze options


Refresh search volume (KeywordDiscovery)
Refreshes the number of KeywordDiscovery searches for the selected keyword(s).

Google advertisers
Displays the number of Google advertisers for the selected keyword(s).

Yahoo advertisers
Displays the number of Yahoo (Overture) advertisers for the selected keyword(s).

MIVA advertisers
Displays the number of MIVA advertisers for the selected keyword(s).

Google AdSense CPC (top 3 positions)
Displays the average of the top 3 Adsense CPC bids for the selected keyword(s).

Top Yahoo bids
Displays the top Yahoo (Overture) bids for the selected keyword(s).
**Currently not available as Overture has discontinued the service****

Top MIVA bids
Displays the top MIVA bids for the selected keyword(s).

Keyword competitiveness
The number of Google pages in which the search term appears.

Keyword competitiveness (inanchor)
The number of times the keyword appears in linking text on Google.

Keyword competitiveness (intitle)
The number of times the keyword appears in page titles on Google.



The competitor data is displayed next to the keyword(s).

Competitors for the keyword shoes

Note: If you are using a Google API key (recommended) the keyword competitiveness results may differ, compared with non API results. We believe that the Google API employs data filtering to remove duplicate content and content in different languages. As a result we believe that this provides a more accurate indication of a keyword's competition.

Note that the actual number of results shown on the Google website, does not represent the number of results that Google deems to be unique and relevant.

For example, a Google website search for "platinum diamond wedding bands " (including quotes to perform an exact phrase match) shows 22,400 results. A check of the very last Google result page, shows the following text: "In order to show you the most relevant results, we have omitted some entries very similar to the 71 already displayed. If you like, you can repeat the search with the omitted results included."

So Google perceive only 71 results of the 22,400 to be unique and relevant. (The exact figure may change slightly depending on which Google data center your query is directed to)

Therefore the Google API figure may seem very low in contrast with the total number of results shown on the Google website, but when compared to the actual number of results that are deemed as unique and relevant, the Occurrences figure is a realistic representation of the relevant and unique occurrences of the keyword in question.





 

Deleting columns



To delete a column, right click on the column title and select Delete column.

Deleting columns

To restore the column, either analyze the keywords again, or restart the keyword manager.

 

Keyword Management



Keyword Manager projects can be created to assist with keyword management and organization. A meta project exists by default and contains the list of keywords obtained from the current URL's meta keyword tag.

To save the current results to a new project in one step, click the Save button. A new project will be created, using the search term as the projecft name.

Projects can also be created and added to manually:

Creating a project
  1. Right click in the Projects list and select New from the popup menu.

    Creating a new project


  2. Enter a name for the project.

    New project



Adding keywords to a project
There are three ways to add keywords to a project. To create a project and add all keywords, click on the Save button. To add keywords selectively, either drag the keywords into a project folder, or use copy and paste. Duplicate keywords are not added to a project. To copy keywords, select the keywords, then right click and select Copy from the popup menu.

Copying keywords

Then paste the keywords into the project folder by right clicking on the project folder and selecting Paste from the popup menu.

Pasting keywords into a project


Adding Keywords from other tools/sources
Keywords can be added to a Keyword Manager project from other tools, such as Industry Keywords, Search Term Suggestion, Microsoft Excel etc, by using the copy and paste method outlined above.




Manually adding keywords to a project
To manually add a keyword to a project, select the project, click on the Edit menu and select New search term. Enter the value for the new term and click OK.

Manually adding a keyword to a project




Removing Keywords

To remove a keyword from a project, select the keyword to delete and click the Delete button, or right click the keyword and select Delete from the popup menu.

Deleting a keyword from a project




Marking Keywords

Keywords can be marked with different icons, for example you may want to keywords that you are already targeting, keywords that are important, keywords that you need to investigate further etc. The marks appear in the first column. To mark keywords, select the keywords to mark, then right click and select Mark, then the icon you desire from the popup menu.

Marking keywords


The marked keywords


 

Exporting Keywords



Projects and search results can be exported via the Keyword manager. The export can be performed in various different formats to allow for easier data manipulation. To export keywords, select either the project to export, or the search results to export. Then click on the File menu and select Export.

The export options will then be displayed.

Exporting keywords


Filename
Specifies the file name and format for the exported file. eg. If a .csv file extension is specified, the file will open with Microsoft Excel (if installed), a .txt extension will open with the default text file handler, and the .html extension will open the default web browser.

Full report
Exports the keywords with the associated popularity, size and competitor data. This data must be retrieved for the keywords prior to exporting.

One keyword per line
Exports the keywords in a list with one keyword per line.

As META keyword tag
Exports the keywords in a keyword META tag format. This can be copied directly into a web page's META tag section.

Comma separated
Exports the keywords in a comma separated format. This is useful for opening with Microsoft Excel, or other programs that support the CSV format. The CSV file can also be viewed with any text editing program, such as Notepad or WordPad.

Google phrase match syntax
Used for Google Adwords. Exports that keywords in phrase match syntax. eg. "web hosting" See https://adwords.google.com/select/tips.html for more information.

Google exact match syntax
Used for Google Adwords. Exports that keywords in exact match syntax. eg. [web hosting] See https://adwords.google.com/select/tips.html for more information.

All keywords
Includes all keywords for export, regardless of the current selection.

Current selection
Includes only the selected keywords for export.

Export to clipboard only
Exports the data to the clipboard. The data can then be pasted into other applications.



 

Minimize Keywords



Minimizing keywords parses the keyword list through a keyword density analyzer. This create a list of unique keywords with their relative popularity. The list provides information as to which words are most frequently used. The keywords from this list are ideal to include in your web page content .

Click on the Tools menu and select the Minimize keywords option. You can also click the Minimize Keywords button to use this feature.

For more information about minimizing keywords, please see the Keyword density analyzer section of the manual.




 

Search Term Suggestion



The Search Term Suggestion tool finds related search terms based on the entered term. Search Term Suggestion will help you discover often used search terms that you may not be aware of, or may not be currently targeting.

Search Term suggestion tool is located on the main toolkit window in the Tools section.

The search term suggestion tool

 

Performing Searches



Follow these steps to perform a search:

  1. Enter a search term in the Search Term field. The search terms can be in the following languages: English, German, French, Spanish, Finnish, Swedish, Dutch and Italian.

    Entering a search term


  2. Select a source by clicking the << button.

    Selecting a source

    Keyword Discovery:
    Uses the Keyword Discovery database. Displays up to 1000 top search phrases per keyword. Offers a full 12 months of search data, which enables you to track seasonal search variations.

    Google :
    Uses the Google Adwords suggestion tool. Google's results do not contain the number of times each search phrase has been searched for. This makes it difficult to determine the relative popularity of various search terms. Specific countries can be selected for Google.

    Overture:
    Uses the Overture search term suggestion tool. Returns the top 100 results per query, however Overture's main drawback is that similar terms are grouped together.

    Google (Related) :
    Uses the Google related search terms tool.


  3. Select the number of results to be displayed per page from the drop down menu.

    Selecting the number of results to return


  4. Click the Suggest button.

Search term will then retrieve a list of keywords and their associated popularity.


The results for the keyword printers

 

Expanding a keyword



The expand function performs a related search and returns a list of related keywords.

To expand a keyword, highlight the keyword, then right click and select Expand from the popup menu.

The expand function


The results will be displayed in the adjacent column.

The results for the term hp printers


 

Exporting keywords



Keywords can be exported by clicking on the File menu and selecting the Export menu item.

The keywords and the associated popularity data will be exported in CSV format (comma separated values). This is useful for opening with Microsoft Excel, or other programs that support the CSV format. The CSV file can also be viewed with any text editing program, such as Notepad or WordPad.

For more advanced exporting, see the Keyword Manager tool.

Exporting keywords


 

Displaying the seasonal trends graph



A seasonal trend graph shows the number of searches performed on a keyword over the last 12 months.

This data can help to:

To view the seasonal trends graph, highlight the keyword, and click on the Seasonal Trends button. You can also right click and select Seasonal Trends from the popup menu.

Viewing the seasonal trends graph


The seasonal trends graph for the keyword "inkjet printers". This graph shows that the most searches are made between November and March.

The seasonal trends graph for the keyword inkjet printers

The graph type can be changed by clicking on the Bar, Spline or Line buttons.

 

Minimize Keywords



The Minimize keywords tool parses the keyword list through a keyword density analyzer. This creates a list of unique keywords with their relative popularity. The list provides information as to which keywords are most frequently used. The keywords from this list are ideal to incorporate into web page content .

Click on the Tools menu and select the Minimize keyword list option.

For more information, please see the Keyword density analyzer.




 

Industry Keywords



The Industry Keywords tool provides lists of common search terms grouped by category.

This makes it easy to discover some of the top keyword searches for specific industries.

Industry Keywords is located on the main toolkit window in the Tools section.

Industry keywords tool


 

Finding Keywords



There are two ways to obtain keyword data from Industry Keywords.







The % column shows the search volume as a percentage of the total. The volume column shows a visual representation of the search volume.

To add keywords to a project in the Keyword Manager, select the keywords, then right click and select Copy from the popup menu. Then open the Keyword Manager and paste the keywords into the project folder, by right clicking on the project folder and selecting Paste from the popup menu.






 

Keyword Popularity



To view popularity data for keywords listed in Industry Keywords, click the Popularity button, or right click and select Popularity from the popup menu.

Displaying keyword popularity


The popularity data will be displayed in the popularity column.

Popularity results




 

Exporting Keywords



To export the keywords, click on the File menu and select Export, or click the Export button. All keywords listed for a category will be exported.

Exporting keywords from the Industry keywords tool


The keywords will be exported to a CSV (comma separated values) format file. SEO Toolkit will open this file with the associated CSV program eg. Microsoft Excel or Internet Explorer. Otherwise you will be prompted to save the CSV file. The CSV file can be viewed by any text editing program, such as Notepad or WordPad.



 

Displaying the seasonal trends graph



A seasonal trend graph shows the number of searches performed on a keyword over the last 12 months.

This data can help to:

To view the seasonal trends graph, highlight the keyword and click on the Seasonal Trends button. You can also right click and select Seasonal Trends from the popup menu.

Viewing the seasonal trends graph


The seasonal trends graph for the keyword "ink cartridge" is shown below. This graph shows that the most searches are made between March and July.

The seasonal trends graph for the keyword ink cartridge

The graph type can be changed by clicking on the Bar, Spline or Line buttons.

 

Competitive intelligence



The Competitive Intelligence tool helps identify major traffic sources for specific domains. This includes the top referring sites and the top search terms.

This tool requires a Competitive Intelligence domain subscription.

Competitive Intelligence tool is located on the main toolkit window in the Tools section.

The Competitive intelligence tool

To view a restricted demo, enter business.com as the domain.

 

Viewing domain data



To view the data for a domain, enter the domain, select the number of results to return and click the Find button. To see a demo of this tool, enter the domain business.com



The Competitive intelligence tool

Top referrers
The top referrers column shows the top referrers that have been sending traffic the domain. To view the individual pages that were referring traffic, double click on a referrer host, or right click and select Open from the popup menu.

%
The % column shows the referrals as a percentage of the total.

Share
The share column shows a visual representation of the referrals

Date
The date column shows the last referral date





Top search terms
The top search term column displays the top search terms for the domain. To identify which search engines are sending the traffic for a keyword, double click on the keyword.

Search engines sending traffic for the keyword business directory

To add keywords to a project in the Keyword Manager, select the keywords, then right click and select Copy from the popup menu. Then open the Keyword Manager and paste the keywords into the project folder by right clicking on the project folder and selecting Paste from the popup menu.

%
The % column shows the search terms as a percentage of the total

Volume
The volume column shows a visual representation of the search terms.

Date
The date column shows the last date that the top search term was used.



In this example, the top sites that send the most traffic to business.com, are search engines. This means that to effectively compete with this domain, you would need to focus your efforts on Search Engine Marketing. Google, is responsible for over 46% of the overall traffic to the business.com domain, so you would want to look at which search terms drive traffic to this domain, and whether they are paying for any advertising on Google.

The top search term data shows that MSN is providing 58.33% of the search engine referrals for the keyword "business directory". This may be due to business.com having higher organic rankings on MSN, or business.com may be paying for the listing on MSN via Overture.

 

Displaying the seasonal trends graph



A seasonal trend graph shows the number of searches performed on a keyword over the last 12 months.

This data can help to:

To view the seasonal trends graph, highlight the keyword, and click on the Seasonal Trends button. You can also right click and select Seasonal Trends from the popup menu.

Viewing the seasonal trends graph


The seasonal trends graph for the keyword "business directory". This graph shows that the most searches are made between March and September.

The seasonal trends graph for the keyword business directory

The graph type can be changed by clicking on the Bar, Spline or Line buttons.

Site Optimization



Now you have compiled a list of keywords to use, you need to integrate them into each page of your site. The keywords need to be present in the Meta tags, other HTML tags (such as H1 and ALT) and the site content itself. Not all search engines will use all of the HTML tags, and some indexing algorithms place more emphasis on specific tags than others. Only the algorithm authors know exactly how they work, so it is good practice to use all of the techniques described in the following sections.

Warning: Using spammy techniques, such as entering a large numbers keywords in comments, alt tags or in white text on white background, may result in the site being banned or penalised by search engines.

 

Meta Tag Recommendations



Title tag

The title tags appear in the HEAD section of a page's HTML code. The title is displayed in the title bar of the browser window when the site is viewed. The title also appears as the name of the website in search results, and is often where you need to make your best impression. The title is an ideal place to display your company name and a few relevant keywords. You can also add locality descriptors to let your visitors know where your business is located. An example of a title tag:

<HEAD>
<TITLE> Dress shoes, sneakers, runners, sandals and much more - John's Fine Shoes, Australia </TITLE>
</HEAD>


The title tag should be slightly different for each page, reflecting the content for that particular page. For example, the shoe store may have a different page for running shoes, so the title tag may change to:

<HEAD>
<TITLE> Running and athletic shoes - John's Fine Shoes, Australia </TITLE>
</HEAD>


A bad example of a title tag is shown below. The title does not explain where the company is located or what type of shoes it sells.

<HEAD>
<TITLE> Johns shoes home page </TITLE>
</HEAD>


Or worse, simply:

<HEAD>
<TITLE> Index page </TITLE>
</HEAD>



Description tag

The description tag appears in the HEAD section of each page's code. The description tag should be used to expand on the title, as the text in this tag often appears as the description of the website in search results. For example:

<HEAD>
<TITLE> John's Fine Shoes Australia - dress shoes, sneakers, runners, sandals and much more </TITLE>
<META NAME="Description" CONTENT="John's Fine Shoes stock all types of shoes from running shoes to dress shoes, in a large range of sizes. You can even order online">
</HEAD>


Generally 250 characters is sufficient for the description as most search engines display only a short part of the description.


Keyword tag

The keyword tag appears in the HEAD section of a page, and contains a list of keywords and phrases that are relevant to your site. The keyword tag used to be a highly influential tag used by search engines to index websites. However due to abuse from search engine spammers adding irrelevant repeated keywords, the tag now carries less influence, and is often totally ignored. Adding irrelevant keywords may attract more traffic to your site, however it's likely to be untargeted traffic and the visitors probably won't be interested in your site anyway. The keywords in the META tag should be separated by commas, NOT spaces, and keywords should not be repeated. A list of 8-12 keywords or phrases is generally considered sufficient. The keyword tag should be different for each webpage.

<HEAD>
<TITLE>John's Fine Shoes Australia - dress shoes, sneakers, runners, sandals and much more </TITLE>
<META NAME="Description" CONTENT="John's Fine Shoes stock all types of shoes from running shoes to dress shoes, in a large range of sizes. You can even order online">
<META NAME="KEYWORDS"
CONTENT="shoes,boots,running,nike,athletic,netball,womens,mens,kids,basketball,Jordan,buy online">

</HEAD>



 

Meta browser



The meta browser is a file browser that displays the meta tag information for each file.

Meta browser is located on the main toolkit window in the Tools section.

The meta browser


To use the meta browser, enter the full path of a directory to browse eg. C:\Documents and Settings\John\Desktop\ , or navigate via the folders to find the required HTML file. eg. double click on a folder to view the files in the folder.

The Meta Browser





When the required file(s) have been located, click on the Tools menu to select an action to perform. To set various meta tags of multiple files to the same value in one easy step, see the Global meta tag editor section of the manual.


File mask

The file mask filters the display of files to htm and html files only by default. The file mask can be changed to display other types of files.

For example: *.htm to display files that have a .htm extension. Enter *.* to display all file types.


Find Identical tags

The meta browser can find files with identical meta tags. Click on the Meta browser Edit menu and select the Find identical menu option. The files with identical meta tags will be displayed in the meta tag browser. This feature is limited to checking files in the currently selected folder only.




 

Meta Editor



Meta Editor will help create or edit the appropriate META tags for your web pages. Meta tags are HTML tags that don't appear on a web page, but provide information that describes the content of a web page. Meta Tags are used by search engines to help index and rank web sites on the Internet. If a page doesn't contain META tags, some search engines create a description and a keyword index based on the first few lines of text on a page.

The Meta Editor is located on the main toolkit window in the Tools section, and can also be found in the navigation panel.

The meta editor


 

Using Meta Editor



To work with a new URL, select the Meta Tags tool, then click the Insert menu and select New URL.. You can also right click and select the New URL menu item.


Entering a new URL



To work with a URL already listed in the SEO toolkit, select the Meta Tags tool, click on the URL to edit and click the Edit Button.

Selecting a URL to edit

To enter information into the meta tags, simply type the desired values into the fields.

The standard meta tag fields


Page Title

Enter the title of the page. This will appear in the window title of the web browser and may appear as the title of the web page in search engines.



Keywords

Enter between 6 and 12 keywords, listing the more important keywords first. Repeating keywords is not recommended as some search engines will regard this as spamming, and may ignore or ban the site.
Enter the keywords separated by spaces, or commas. The CSV checkbox separates keywords by commas when it is ticked, or spaces when left unticked. Generally comma separated values are used for keywords. Selecting the checkbox toggles between the two displays.



Description

Enter a brief description/summary of the web page, ie. the page's contents or purpose. This may appear in the search engine listing.





Advanced Meta Tags

To view advanced Meta tags, select the Advanced checkbox. Not all search engines will use the advanced meta tags. The following additional fields will be displayed in Meta Editor:

Advanced meta tag fields



Copyright

This tag defines any copyright information related to the web page.



Author

The author of the web page



Publisher

The publisher of the web page



Language

The language of the page. Select the language from the drop down menu.



Charset

The character set used on the page. This tag is usually used when the site is in a language other than English, however it is good practice to specify the character set regardless of the language. Select a character set from the drop down menu



Distribution

Select either Global or Local from the drop down menu. Use global if a page acts as a major entry point to a web site. Use local to specify use in local indexes.



Rating

The rating for the page.



Robots

The robots tag specifies how a page will be indexed by the search engine crawler.



INDEX - Tells a crawler to index the page (default)

FOLLOW - Tells a crawler to follow all links on the page (default)

NOFOLLOW - Prevents a crawler from following links on the page and indexing the linked pages.

NOINDEX - Prevents anything on the page from being indexed.

NOIMAGEINDEX - Prevents images on a page from being indexed. (text can still be indexed)

NOIMAGECLICK - Prevents the use of links directly to images. Instead, there will only be a link to the page

Note: Most search engines will ignore this meta tag. The robots.txt file should be used in addition to this meta tag



Revisit-After

This tag specifies when a page will need re-indexing. If the content of the page will be changing regularly, it will need re-indexing more often. Select a value from the drop down menu, or type in your own.



Expires

If the page is no longer valid or relevant after a certain date, enter the date in this field. This tells the search engines that the page may be removed from the search engine index after the expiry date.







To clear all the information entered in the fields, click the clear button.


 

Source code



To view the meta tag source code or to edit the meta tags directly, click the Source button or select Meta Source from the View menu.

This displays the tags in HTML format, as they will appear on the web page.

Meta source


 

Importing Meta tags



To import meta tags from another URL or HTML file, click the Import button.

Follow the wizard's instructions to import the tags.

Import wizard

 

Saving Meta tags



Click the Save button to save the meta tags. Meta Editor will prompt you for a file to export (add) the meta tags to.

Note: This will overwrite any existing meta tags in the file.

To save the meta tags to a different file, click the File menu and select Save As.

 

Setting default tags



Setting default tags can help save time and effort when pages require identical tags. The Meta editor will enter the preset values from just one click on the Default button. For example, if your site is in english, then the language and charset will generally be the same for each page on the site.

The default tool can be used for pages that have no meta tag data currently entered, or it can be used for pages where some tags have been left blank. Any existing tags will NOT be overwritten by the default tags.

To set up the default tag data, click the View menu and select Default settings.

Default meta tags

The GET button will use the meta tags from the current project as the default tags.

The Clear All button will clear all fields.

The Reset button will reset any changes that have been made to the default tags in the current editing session.


 

Global meta tag editor



The Global meta tag editor can be used to edit, replace or append selected meta tags in multiple files.

An example of usage would be to update the copyright tag of multiple HTML files without having to edit each file separately.

To use the global meta tag editor, open the Meta tag browser. Select the HTML files to edit, by holding down the control key and clicking on each file. Then click the Tools menu and select Meta editor. The global meta tag editor will be opened automatically, where more than one HTML file has been selected for editing.

Enter the value(s) for the destination meta tags. Then select which action to perform, either append, replace or remove.

Replace - Replaces the current meta tag with the specified value. Leaving the field blank will delete the meta tag from the file(s).

Append- Appends the text to the end of an existing meta tag or creates a new one if it does not exist.

Remove - Removes the entered text from an existing tag.

 

Page content



Keywords should be integrated into various other sections of each page:

Link text
Link tags, also known as Anchors, are usually found many times throughout websites between the BODY tags. The description text used for the link should ideally contain any relevant keywords, and describe the purpose or destination of the link. For example:

<A HREF="nikeshoes.htm">Our new range of Nike running shoes</A>

And

<A HREF="http://www.nike.com">The official Nike website</A>

rather than

Click <A HREF="nikeshoes.htm">here</A> to see our new range of nike running shoes.

OR

<A HREF="http://www.nike.com">http://www.nike.com</A>




Images

Alt tags are used in conjunction with image tags <IMG> to provide a textual description of the image. The alt tag is useful for the visually impaired visitors who are using software to read out the page contents, and for people who have disabled images display in their browser. All image tags should have an alt section. For example:

<IMG SRC="/images/leatherboots.jpg" alt="Black leather ankle high boots">

However do not create images solely for the purpose of adding alt tags unless the images add value to your website. The technique of creating 1 x 1 pixel images with alt tags stuffed with keywords, is regarded as spamming.


Headings

Heading tags such as <H1> <H2> etc. are often given extra standing by search engines. The heading tag should contain one or two important keywords. For example:

<H1>Running and Athletic shoes</H1>


Text

The text on the webpage should contain sentences and paragraphs that integrate the keywords in a logical manner. To test the text for readability, read it out aloud, ensuring that it makes sense and is relevant to your visitors. The sentences should flow naturally and provide visitors with useful information about your products or services.


 

Keyword Density Analyzer



The Keyword density analyzer breaks down page content into keywords and search phrases. It is useful for both for keyword research and optimization.

The Keyword Analyzer is located on the main toolkit window in the Tools section.

The keyword analyzer


 

Analyzing a page


  1. To begin, enter either a URL, or path to a file in the address field.

    To analyze an online page, enter the URL into the address bar. The URL should be in the format of "http://www.url.com"

    Entering a URL to analyze


    To analyze a file on your computer, enter the path to the file.
    eg. C:\Documents and Settings\John\Desktop\index.htm



    Note: Keyword density analyzer only analyzes the keywords on the page specified, not the entire web site.

    To check individual pages, enter the URL with the htm/html page specified, or if the files are stored locally, open each page as required.


  2. Select a phrase size to analyze. To enter values for phrase size, type the minimum and maximum values in the phrase size fields, located at the top right of the window.

  3. To start analyzing the web page, click the Go button.
To add keywords from Keyword density analyzer to a project in the Keyword Manager, select the keywords, then right click and select Copy from the popup menu. Then open the Keyword Manager and paste the keywords into the project folder, by right clicking on the project folder and selecting Paste from the popup menu


 

Filters



Keyword density analyzer has 2 built in filters:



Keyword Analyzer Filters

Ignore stopwords:

Stopwords are commonly used words such as: the, a, where, how etc. These words are ignored by search engines when searching for keywords. To set Keyword analyzer to ignore stopwords in the analysis, ensure that the Ignore stopwords menu option is ticked in the Options menu. Stopwords can also be toggled on and off by clicking the Ignore stopwords button on the toolbar.


Show as Percentage:

Selecting this option changes the results display to a percentage value of the web page. To display your results as a percentage, ensure that the Show as percentage menu option is ticked in the Options menu. Show as Percentage can also be toggled on and off by clicking the Show as Percentage button on the toolbar.


 

Results



The results of the analysis are displayed in columns: phrase, density, title, heading, bold, link and size. These are explained below.

Phrase
Phrase is the keyword or keywords (if you selected a phrase size more than 1) that Keyword analyzer has found on your web page. To list these alphabetically, click the Phrase heading column.


Density
Density is the number of times the phrase appears in the web page. If you have set the Keyword analyzer to display as percentages, this column will give you the density of the phrase on the page as a percentage. To list the density values in ascending/descending order, click the density column heading until the desired view is selected.


Title
The title column shows the number of times a phrase appears in the title of the page. To list the Title values in ascending/descending order, click the Title column heading until the desired view is selected.
Note: The page title is located between the <TITLE> and </TITLE> HTML tags on your web page.


Heading
The heading column shows the number of times a phrase appears in the heading of the page. To list the heading values in ascending/descending order, click the heading column heading until the desired view is selected.
Note:Headings are found between the <H1> <H2> <H3> etc. HTML tags on your web page.


Bold
The Bold column shows the number of times a phrase appears in bold on the web page. To list the bold values in ascending/descending order, click the bold column heading until the desired view is selected.
Note: Bold keywords are found between the <B> and </B> HTML tags on your web page.


Link
The link column shows the number of times a phrase appears in a link on the web page. To list the link values in ascending/descending order, click the link column heading until the desired view is selected.
Links are found between the <A> and </A> HTML tags on your web page


Size
The size column shows the number of words in the phrase. To list the size values in ascending/descending order, click the size column heading until the desired view is selected


 

Keyword Popularity



To view popularity data for keywords listed in the Keyword analyzer, click the Popularity button, or right click and select Popularity from the popup menu.

Displaying keyword popularity


The popularity data will be displayed in the Popularity column.

Popularity results

Note: This function requires a Keyword Discovery subscription.


 

Exporting Keywords



Keyword analyzer supports several different formats for exporting keywords. To export keywords, select the keywords to export, or leave keywords unselected to export entire list. Then click on the File menu and select Export.

The export options will then be displayed.

Exporting keywords


Full report
Exports the keywords with their associated popularity. The popularity data must be retrieved for the keywords prior to exporting.

One keyword per line
Exports the keywords in a list, with one keyword per line.

As META keyword tag
Exports the keywords in a keyword META tag format. This can be copied directly into a web page's META tag section.

Comma separated
Exports the keywords in a comma separated format. This is useful for opening with Microsoft Excel, or other programs that support the CSV format. The CSV file can also be viewed with any text editing program, such as Notepad or WordPad.

Google phrase match syntax
Used for Google Adwords. Exports keywords in phrase match syntax. eg. "web hosting" See https://adwords.google.com/select/tips.html for more information.

Google exact match syntax
Used for Google Adwords. Exports keywords in exact match syntax. eg. [web hosting] See https://adwords.google.com/select/tips.html for more information.

All keywords
Includes all keywords for export, regardless of the current selection.

Current selection
Includes only the selected keywords for export.

Export to clipboard only
Exports the data to the clipboard. The data can then be pasted into other applications.



 

Ranking Advisor



Ranking Advisor is a tool that analyzes a page based on an entered keyword, and provides advice and suggestions on any improvements that can be made.

Ranking advisor is located on the main toolkit window in the Tools section.

The Ranking Advisor tool


 

Selecting a page



Ranking advisor can check both URLs and local HTML files.

URL analysis

Enter the URL to analyze in any of the main Toolkit function windows. eg. Ranking, Submit, Meta Tags, Popularity.

Entering a URL


Select the URL, then start Ranking Advisor. The URL will be automatically opened.

The URL opened in Ranking Advisor



Opening a locally stored HTML file :

To open a HTML file for analysis, click the File menu and select Open.


 

Analyzing a page



Enter a keyword into the Keyword field and click the Refresh button. Ranking Advisor will analyze the web page to ensure the keyword entered has been used effectively on the page.

The results of analyzing the business.com index page

Ranking Advisor will provide information as to which sections of the page require changing. In the above example, Ranking Advisor suggests adding the keyword to the image alt tags. If there are no problems for the page, Ranking Advisor will display the message "No problems have been identified for this page".


 

Editing the source code



To make changes to the web page, you can simply edit the source code displayed in the source area of the program window.

After you have made changes to the web page, click the Refresh button to reanalyze the page.

To save the changes, click the File menu and select Save or Save As.


 

Viewing the page



To view the web page in your browser, click the View button.


 

The robots.txt file



A spider is an automated program that is used by search engines to find and index the contents of a website.

Spiders will look in a site's root domain for a special file named "robots.txt". The file provides information to the robot (spider) regarding the files and directories that it may or may not index or crawl.

The format for the robots.txt file consists of multiple records. Each record contains two fields, a user-agent specification and one or more Disallow statements. The format is:

User-agent:<robot name>
Disallow:<statements>


User-agent

The User-agent line specifies the robot name. For example:

User-agent: googlebot

You may also use the wildcard character "*" to specify all robots. For example

User-agent: *

You can find user agent names in your site's logs by checking for requests to the robots.txt file.



Disallow:

The second part of a record consists of Disallow: statements. These statements specify files and/or directories. For example, the following line instructs spiders that they cannot index the email.htm file:

Disallow: email.htm


You may also specify directories:
Disallow: /cgi-bin/

Leaving the Disallow statement blank implies that the robot can index any files without restriction. At least one disallow line must be present for each User-agent directive to be valid. A blank robots.txt file is treated as if it were non existent.



Examples

The following example allows all robots to index all files:

User-agent: *
Disallow:



The following example denies access to all robots:

User-agent: *
Disallow: /



The following example denies all robots access to the cgi-bin and images directories:

User-agent: *
Disallow: /cgi-bin/
Disallow: /images/



The following example denies googlebot access to all files:

User-agent: googlebot
Disallow: /



For more complex examples, view the robots.txt files from other websites.

The robots.txt file should be created in a plain text editor. htm, .html, .rtf or any file format other than .txt is not acceptable.


 

Server header check



The server header check identifies which HTTP status code is being returned from the web server for a particular page. If the server is returning codes other than 200, 301 or 302, this may cause problems with the page's indexing.

To check the headers, select the Server header check tool from the tools list.

The server header check tool



Enter the URL to check, and click the GO button.


Server header check for microsoft.com


Ideally the status code should be HTTP/1.1 200 OK. The most common codes returned are listed in bold below:


Search Engine Submission Overview



The Internet is growing at an exceptionally fast and exponential rate. With hundreds of millions of web pages on the Internet today it is very easy for your site to get lost amongst the incredible amounts of information available.

To navigate through this mass of information, Search Engines are used as an efficient tool to help users find what they are looking for. Some search engines will index your site for free whereas some require payment.

The SEO toolkit features SubmitWolf, Site maps and a paid inclusion manager to help submit your site to the search engines.

Please read the Submission rules and frequently asked questions BEFORE submitting a site. The information in these sections may prevent the site from being banned from the search engines.


 

SubmitWolf



In order to be found on the Internet, a site needs to be submitted to search engines and directories. The SEO Toolkit incorporates SubmitWolf 7, an automated submission tool. SubmitWolf will save time by automatically submitting your site to the relevant search engines. To manually submit your site to the search engines will take months of your precious time. SubmitWolf can accomplish the same time consuming task in a matter of minutes! The Toolkit features a submission wizard to assist with the submission process.

Please read the Submission rules and frequently asked questions BEFORE submitting your site. The information in these sections may prevent your site from being banned from the search engines.

The Submission tool (SubmitWolf) is located on the navigation panel.

The submission tool


 

Submission Rules



Most search engines have strict rules as to the type of sites and the number of submissions they accept.

The use of SubmitWolf is governed by an Acceptable use policy as outlined below.

Please note that these policies are in place for a very good reason: the use of SubmitWolf contrary to these policies will result in your IP address, URL or both being banned from many search engines.

  1. You may not use this program to SPAM search engines by submitting the same URL multiple times.

  2. You may not submit different URLs which are identical, or similar copies of the same page on the same server. (Otherwise known as "mirror sites")

  3. You may resubmit a URL if there is a significant change both to the URL title and page content.

  4. You may not modify the submission rules to force the listing of inappropriate sites for a given engine.

  5. You may not force the submission to regionally specific engines if your site is not related directly to the region. This includes submitting sites to other country's engines if your site is unrelated to and/or outside the country.

  6. You may not submit more than one URL from the same site to search engines unless the pages are unrelated or have significantly different content.

  7. You must select the most appropriate category for your URL

  8. You may not use the non-Enterprise version of the Software as the basis for an URL submission service or to submit third party sites.



 

Frequently Asked Questions



Please read through this list of questions and answers, as misuse of SubmitWolf can result in your site being ranked badly, rejected or even banned from the search engines.


Can I submit each page of my website?
No. Most engines specifically request that only the index page is submitted. There are two reasons for this:
  1. To prevent multiple submissions creating a large backlog of sites for search engines to index. Some search engines have people manually checking each website before it is listed, so submitting each page is not necessary and will increase the size of the submission queue.

  2. Most search engines will spider each page of your website anyway.
Many search engines will delete your submissions and refuse to index your site if you submit it multiple times.


What is search engine spam?

Search engine spam is defined as pages created deliberately to trick the search engine into offering inappropriate, redundant, or poor-quality search results. Examples of search engine spam are: Search engines do not add these types of websites to their index, and many engines will simply delete the submission or use algorithms to filter out such websites.

Search engine spam causes problems for legitimate website owners. Some engines review each submission manually and in these cases, the spam submissions extend the waiting time for site reviews. Engines that experience a large number of spam submissions will often implement a pay for inclusion scheme, a manual log in or registration prior to submission, or simply no longer accept any submissions at all.



What will prevent a search engine from indexing a website?

Many search engines cannot crawl sites that use frames, or sites that are created using flash. Sites using frames should be converted to an unframed site. CSS (cascading style sheets) can be used instead of frames.

Most search engines, including Google, cannot crawl pages that use "&id=" as a parameter in the URL. Websites that use dynamic URLS for user tracking, must allow robots to crawl a website without requiring session IDs or URL parameters.

Search engines cannot read/follow JavaScript links. Replace JavaScript links with plain HTML links or place an additional section for HTML links on your website if the JavaScript links are necessary.

Most search engines do not index IP addresses - you must submit a domain name, not an IP address.

A search engine cannot index a website where the robots.txt file specifies a disallow statement for that engine.




Can I submit a free hosting URL eg. Geocities?

Many search engines will not index sites that use free hosting URLs. eg. Geocities, Freewebs, ISP hosting etc. due to their transient nature.
Examples of these URLs are:

http://www.myisp.com/~johnsmith
http://www.geocities.com/aaaaa/bbbbb/123456/
http://www.freewebs.com/sitename

Most engines specifically request that only top level URLs are submitted, and many request that no free hosting sites are submitted. This request is due to free hosting sites being indexed, only to become dead links when the site owner loses interest or the free hosting is terminated.

A top level URL is a URL with no subdirectories or page names specified. eg. http://www.trellian.com

To ensure that your URL can be indexed by all engines, it is suggested that you purchase your own domain name and web hosting.



How do I select an appropriate category for my website?
The category you select is important, as it dictates which search engines will be submitted to, and the category your site will be listed under in directories. If you select an inappropriate category, your site will be submitted to engines that are inappropriate for your site. eg. submitting an Accountancy service website to the Automotive / Cars category will result in the site not being indexed, as Automotive search engines aren't looking to index accounting websites.

If someone is looking for a company to do accounting, they won't be looking in Automotive or Music search engines, they will be looking on business and accounting related search engines.


The SubmitWolf categories are grouped logically. Please read the entire list before selecting a category, as there may be a more suitable category further down the list.

To select a category, you need to think what your website is mainly about. eg. A site about cars would be in the Automotive category. A website selling shopping cart software would be in the Internet / Software category. Even though the Automotive industry may be able to use the shopping cart software, the shopping cart website is not primarily car related.

If you need help selecting a category, contact support with your website's URL and we will advise you of the most suitable category for your site.




What type of sites can be submitted to the Personal Home Pages category ?
The Personal Home Pages category is for personal sites, eg sites about John Smith, John Smith's holiday photos, John Smith's family, John Smith's dog etc. This category is not for commercial / business websites.



Can I submit my website to different categories?
99% of engines specifically request that websites are submitted to ONE category only.

You can select multiple categories for your site, however SubmitWolf will select the category at the top of the list when submitting. If the top category is not supported by an engine, SubmitWolf will then select the next category on the list, and so on. For this reason it is very important to place the most relevant category at the top of the list.

Submitting a URL to multiple categories in a directory or search engine will result in the website or your IP address being banned from the search engine.



How often should I resubmit my website?

Many search engines request that you only submit your website once. These engines are marked as "No resubmission" in SubmitWolf, and any attempts to resubmit to them, will not be successful. This is to prevent multiple submissions, which can result in bad ranking, rejection or banning by the search engines. (see the first question on this page)
In addition, multiple submissions just create a large backlog of sites for search engines to index, so it will take longer for your site to be indexed. If you search for your website on a search engine or directory and it is indexed, then it does not require a resubmission. Generally search engines do not remove listings unless a site is non functional or if it violates the engine's policies.

Link lists (FFA sites) can be submitted to on a daily basis. The oldest links are replaced with the newly submitted links, meaning that your link can be cycled off the list in a matter of hours. SubmitWolf automatically allows multiple submissions to be made to the link lists. Link lists are not recommended as they result in a large amount of spam emails being sent to the email address used on the submission.




Why are some engines manual?

Manual engines cannot be submitted to automatically for various reasons such as:




Why doesn't SubmitWolf submit to .......?

Many major engines only accept paid listings. e.g. Overture and Looksmart.. For paid inclusion into these engines, visit http://www.prioritysubmit.com/

Other engines, such as Yahoo, require manual submissions(see above FAQ item)



Why does SubmitWolf skip engines?



My website isn't in French and/or doesn't have a French domain. Can I submit my website to the French search engines?
Generally to be accepted in a foreign search engine, your site must contain information about the country, provide a service to residents of the country or provide information that is useful to people residing in that country.
Many search engines and directories will not list foreign sites in order to restrict their search engine to businesses within their own country.

For example, a website selling/advertising a house cleaning service in America, is not relevant or useful to residents of France.

In addition, many search engines will only list sites in particular languages. eg. German search engines will only accept German language sites. SubmitWolf automatically restricts submissions to search engines in countries that are not appropriate for your site.

Submitting inappropriate sites is considered as spamming, and can result in your SEO Toolkit licence being revoked. Spamming search engines in this way leads to engines restricting submissions by requiring a unique security code to be entered prior to accepting the submission, or even implementing a pay per submission scheme.



I have submitted my site, so why hasn't it been added to an engine?
The time taken for your site to appear varies greatly. It may be instant, or it may take several months depending on the engine. The submission pages on most engines will give you an approximation as to how long it will take for your site to appear. Submitting your site to an engine does not guarantee that it will be listed, some engines may ban your website if they receive multiple submissions. Some engines review all submissions manually and the administrators can add or reject your submission at their discretion without notice. Many engines are now sending confirmation emails, that require an action to be performed in order to index the website. Failing to comply with the instructions in the email will result in the website submission being ignored.


If you have any other questions, please contact the support team.


 

Icon legend



The icon legend below explains the meaning behind the symbols used in SubmitWolf.

Icon legend


 

Category Descriptions



The category you select is important, as it dictates which search engines will be submitted to, and the category your site will be listed under in directories. If you select an inappropriate category, your site will be submitted to engines that are inappropriate for your site. eg. submitting an Accountancy service website to the Automotive / Cars category will result in the submission being deleted, as Automotive search engines generally don't index accounting websites.

If someone is looking for a company to do accounting, they won't be looking in Automotive or Music search engines, they will be looking on business and accounting related search engines.


The SubmitWolf categories are grouped logically. Please read the entire list before selecting a category, as there may be a more suitable category further down the list.

To select a category, you need to think what your website is mainly about. eg. A site about cars would be in the Automotive category. A website selling shopping cart software would be in the Internet / Software category. Even though the Automotive industry may be able to use the shopping cart software, the shopping cart website is not primarily car related.

If you need help selecting a category, contact support with your website's URL and we will advise you of the most suitable category for your site.

Adult (sex)

Category Name Type of sites accepted
Image/ TGP Adult images and thumbnail gallery pages.
Film & Video Adult film and video related sites
CDs Adult CD Rom related sites
General Adult sites that are not covered by any other categories
Literature Adult related literature eg. books and other media.
Live Sex Video Conferencing Adult related Live video or webcams
Magazines Adult magazines
Merchandise and equipment Sex shops and other adult related merchandise not covered by other categories
Phone Sex Phone sex services
Services Other adult related services not covered by other categories eg. Escorts

Arts and humanities

Category Name Type of sites accepted
Art Art related sites. Sites selling Art should be submitted to the Consumer Products - Arts/crafts category.
Cultural Events Cultural events
General General arts/humanities sites. Sites selling Art should be submitted to the Consumer Products - Arts/crafts category
History History
Literature Literature related sites. Adult/sex related literature should be submitted to the Adult - Literature category. Magazines and Newspapers should be submitted to the Media - Magazines and Media - Newspapers categories.
Museums/Galleries Museum and Gallery sites. Sites selling art/crafts should be submitted to the Consumer Products -Art/Crafts category
Music Hobby related music sites. Sites promoting music products should be submitted to the Music/CD's or Music DVD's category. Sites providing a music service should be submitted to the Entertainment - music category.
Photography Photography sites. Sites promoting photography services should be submitted to the Business and services - photography category. Sites selling photographs should be submitted to the Consumer products - Arts/Crafts category
Theatre Theatre related sites
Visual Arts Visual Arts related sites. Sites selling Art should be submitted to the Consumer Products - Arts/crafts category.

Automotive

Category Name Type of sites accepted
Accessories / Spares Automotive accessories and spare parts sales
Auto Clubs Auto / car club sites
Aviation Aviation related sites. Aviation sites specific to the tourism industry should be submitted to the Travel - Airlines category.
Cars Car related sites. Car dealers should submit to the Automotive - Dealers category.
Dealers Car dealer/sales sites
General Automotive related sites not covered by any other categories
History Automotive history sites
Insurance Automotive insurance products and services
Manufacturers Automotive manufacturer sites
Motorbikes and scooters Motorbike/scooter related sites
Rental Cars Rental car services
Services Other automotive services not covered by any other categories
Trucks and vans Trucks and van related sites

Business and services

Category Name Type of sites accepted
Accounting Sites promoting accounting services
Advertising/Marketing Sites promoting advertising and marketing services
Announcements Announcement services
Agriculture Agriculture related services
Banking Banking related services. Mortgage related sites should be submitted to the Real Estate - Mortgage category. Sites promoting mortgage services should be submitted to the Real Estate - Mortgages category
Building Building services
Business to Business Business services for other businesses (B2B)
Charities Charities
Classifieds Sites offering classified ad services
Cleaning Cleaning services
Communications Communications services. Mobile phone related sites should be submitted to the Electronics - Mobile phones category.
Conferences and Meetings Sites offering conference and/or meeting facilities/services
Consultants Business consultant services
Courier Courier services
Dating agencies Dating services
Electrical services Electrical services / electricians
General business services General business services not covered by any other categories.
Graphic Design Graphic Design services
Import Export Import / Export services
Industrial Goods Industrial goods related sites
Investigation Investigative services
Legal Sites offering legal information.
Logistics Logistics services
Mail Order Mail order sales
MLM MLM (Multi Level Marketing) sites. Also known as Network Marketing.
Opportunities Work from home / business for sale / franchise opportunities
Organizations Organizations. eg. Non profit, community
Other services Other services not covered by other categories. Business services should be submitted to the Business services category
Photography Photography services
Plumbing Plumbing services / plumbers
Printing Printing services
Quality Control Quality Control services
Resources Business resource information
Restaurants/cafes Restaurants, cafes and food services. Recipe and cooking related sites should be submitted to the Entertainment and recreation - Eating/drinking category
Scientific consultants Science/technology consultants. Internet/computer consultant sites should be submitted to the Internet - consultants or Computer - consultants categories.
Science services Science related services
Security Security services
Spiritual Spiritual services
Veterinary Veterinary services / vets
Wholesale Wholesale services

Computing

Category Name Type of sites accepted
Books Computer related books
Computer consultants Computer consulting services
Dealers and shops Computer dealers / shops
Games Computer game related. Gambling games should be submitted to the Entertainment - gambling category.
General Other computer related sites not covered by any other categories
Hacking Phreaking Hacking / phreaking related sites
Hardware Computer hardware
Multimedia Computer multimedia
Networking Computer networking related sites
Other services Other computer services not covered by any other categories
Security Computer security related sites
Software Computer software. Sites promoting Internet related software should be submitted to the Internet - software category.
Training Computer training services. Sites promoting Internet related training should be submitted to the Internet - Training category.

Consumer Products and shopping

Category Name Type of sites accepted
Antiques Antique products
Arts/Craft Arts/craft products
Beauty Beauty related products
Books Books
CDs CDs sales. Sites selling music CDs should submitted to the Music CD category
Clothing Clothing related products
DVDs DVD sales. Sites selling music DVDs should submitted to the Music DVD category
Electrical / appliances Electrical products. Computer related products should be submitted to the Computer categories.
Fashion Fashion products
Food Food and drink products
Furnishings Furnishing related products eg. furniture,curtains,carpets.
Gardening Garden products eg. plants, shovels, gloves.
General Other products not covered by any other categories
Gifts/flowers Gifts / flowers
Health Health related products. Sites promoting Drugs/medicines should be submitted to the Health - medicine category
Jewelry Jewelry
Music CDs Music CD's
Music DVDs Music DVD's
Office Equipment Office Equipment related services
Office Supplies Office supplies
Office furniture Office furniture
Online Store Online stores e.g. sites that allow purchase online. Select this category if there are no specific categories for your store listed in this category section
Toys/Novelties Toys and other novelty/entertainment products. Adult related products must be submitted to the Adult - Merchandise & Equipment category

Education

Category Name Type of sites accepted
Adult Education Adult education services
Distance Distance education services
High School High schools
Preschool Preschool services
Schools School sites
Services Other education services not covered by any other categories
Supplies Educational supplies
Universities/Colleges University and College sites
Other Other education related sites not covered by any other categories

Electronics

Category Name Type of sites accepted
Audio and Hi-fi Audio and hi-fi equipment sales, information and services
Mobile Phone Mobile Phone sales and services (including ringtones)
Television Television sales/services/information. Sites related to television programs should be submitted to the Entertainment - Television category.
Radio Radio sales/services/information. Sites related to radio programs should be submitted to the Media - radio category
PDA PDA (Personal Digital Assistant) sales/service/information. eg. Pocket PC, Palm devices.
WAP WAP (Wireless Application Protocol) services/information
Other Other electronics related sites not covered by any other categories
Telecommunications Telecommunications related sites. Sites selling or servicing radios or Mobile phones should be submitted to Electronics/Mobile Phones and Electronics/radio categories respectively.

Employment

Category Name Type of sites accepted
Agencies Employment agencies/recruitment services
General Other employment related sites not covered by any other categories. Work at home and other "opportunity" related sites should be submitted to the Business and services - Opportunities category.
Positions Vacant Employment vacancies / job offers. Work at home and other "opportunity" related sites should be submitted to the Business and services - Opportunities category.
Job site Job sites listing multiple vacancies eg. http://www.seek.com.au

Entertainment and recreation

Category Name Type of sites accepted
Amusement Parks Amusement Parks
Books Books reviews/discussions. Sites selling books should be submitted to the Consumer products - books category
Celebrities Celebrity related sites
Cinema Cinema related sites
Eating/Drinking Recipe and cooking related sites. Sites promoting food and drink products should be submitted to the Consumer products - Food category. Restaurant/cafe/food service sites should be submitted to the Business and services - Restaurants/cafe category
Exhibitions Exhibitions and shows
Gambling - offline Gambling/betting/lottery sites that do not offer an online gambling service. This includes sites containing gambling tips/rules/information/bots etc.
Gambling - online Gambling/betting/lottery sites that offer an online gambling service
Games Games related sites. Computer game related sites should be submitted to the Computer - Games category. Gambling related sites should be submitted to the Entertainment - Gambling category
Gardening Hobby gardening related sites. Sites promoting gardening products should be submitted to the Consumer products - Gardening category
General Other entertainment related sites not covered by any other categories
Hobbies Hobbies
House and home House and home related sites. Sites promoting products should be submitted to the Consumer products category
Humor Humor/comedy related sites
Magazines Magazine discussion. Sites promoting magazines should be submitted to the Media - Magazines category
Magic Magic shows/services. Sites discussing magic should be submitted to the Paranormal - Magic category
Music Music entertainment related sites. Sites promoting music products should be submitted to the Music/CD's or Music DVD's category. Sites about music as a hobby should be submitted to Arts and Humanities - music category.
Outdoors Outdoor activity sites
People and society Sites about people and society. Celebrity related sites should be submitted to the Entertainment - Celebrities category.
Pets/Animals Pets/Animal sites
Television/Radio Television/radio related sites. Sites selling or servicing televisions/radios should be submitted to the Electronics - Television or Electronics - Radio categories.

Finance

Category Name Type of sites accepted
Accounting Accounting related sites. Sites promoting accounting services should be submitted to the Business and services - Accounting category.
Banking Banking related sites. Sites promoting banking services should be submitted to the Business and services - Banking category.
General Other finance related sites not covered by any other categories .
Insurance Insurance related sites. Sites promoting vehicle insurance services should be submitted to the Automotive - Insurance category.
Investments Investment related sites.
Loans/Credit Loans/Credit related sites. Sites promoting mortgage services should be submitted to the Real Estate - Mortgages category.
Mortgages Mortgage related sites. Sites promoting mortgage services should be submitted to the Real Estate - Mortgages category
Stock Market Stock Market related services

Health / Medical

Category Name Type of sites accepted
Alternative Medicine Alternative Medicine related sites
Disabilities Disability related sites
Diseases and illnesses Disease related sites. Sites promoting medicine/drugs should be submitted to the Health - Medicine category. Sites promoting health products should be submitted to the Consumer products - Health category.
Fitness Fitness related sites. Sites promoting health products should be submitted to the Consumer products - Health category. Sites promoting medicine/drugs should be submitted to the Health - Medicine category.
Hospitals Hospital sites
Massage Massage services
Medical Centers Medical Centers
Medicine Medicine/drug related sites. Sites promoting health products should be submitted to the Consumer products - Health category.
Mental Health Mental Health related sites. Sites promoting psychology services should be submitted to the psychology category.
Optical Optical services
Other services Other health and medical services not covered by other categories.
Psychology Psychology related sites.
Nursing Homes Nursing Homes
Nursing services Nursing services
Nutrition Nutrition related sites
Supplies Other health/medical supply related sites. Sites promoting health products should be submitted to the Consumer products - Health category. Sites promoting medicine/drugs should be submitted to the Health - Medicine category.

Industry

Category Name Type of sites accepted
Agriculture Agriculture industry related sites. Sites promoting agricultural services should be submitted to the Business and services- Agriculture category.
Chemicals Chemical industry related sites.
Construction Construction industry related sites. Sites promoting building services should be submitted to the Business and services - Building category.
Electronics Electronics industry related sites. Sites promoting electrical products/services should be submitted to the Electronics category or the Consumer products - Electrical / appliances category.
Food Food industry related sites. Sites promoting food/drink products should be submitted to the Consumer Products - Food category. Sites promoting Restaurants, cafes and food services should be submitted to the Business and services- Restaurants category. Recipe and cooking related sites should be submitted to the Entertainment and Recreation - Eating/drinking category
Gas Gas industry related sites
Machinery Machinery industry related sites
Manufacturing Manufacturing industry related sites
Metals Metal industry related sites
Mining Mining industry related sites
Oil Oil industry related sites
Pharmaceuticals Pharmaceuticals manufacturing industry related sites. Sites promoting health products should be submitted to the Consumer products - Health category. Sites promoting medicine/drugs should be submitted to the Health - Medicine category.
Plastics Plastic industry related sites
Petrochemicals Petrochemical industry related sites
Rubber Rubber industry related sites
Textiles Textile industry related sites. Sites promoting clothing/textile products should be submitted to the Consumer Products - Clothing category.

Internet

Category Name Type of sites accepted
Access Providers Internet Access providers. This is for sites that offer Internet access only (eg. an IP address only), not other services such as email, support, newsgroups etc. Sites promoting ISP services should be submitted to the Internet - ISP's category.
Internet consultants Internet consultant services.
General Other Internet related sites not covered by any other categories. Personal home pages should be submitted to the Personal Home Pages category. Online stores should be submitted to the Internet - Online Store category.
ISPs ISP (Internet Service Provider) sites
Promotion and SEO Web site promotion and SEO related sites
Resources Internet resources. eg. Script archives, image archives, information about the Internet, tutorials etc.
Search Engines Search Engines eg. http://www.google.com. NOTE: This category is for sites that ARE search engines.
Software Internet software related sites. Sites promoting software not related to the Internet should be submitted to the Computer - Software category.
Training Internet training services. Sites promoting non-Internet related computer training should be submitted to the Computer - Training category.
Web site hosting Web site/hosting/domain services. Sites promoting Web site design services should be submitted to the Internet - Web site design category.
Web site design Web site design services/information

Media

Category Name Type of sites accepted
Advertising/Agencies Media agencies
Consultants Media consulting services.
Film Film industry related sites. Sites discussing films, reviews etc. should be submitted to the Entertainment - cinema category.
Newspapers Newspaper sites
Magazines Magazine sites. Sites discussing magazines, reviews etc. should be submitted to the Entertainment - Magazines category.
Productions Media production sites. eg. Music/video/tv/radio production services.
Public Relations Public Relations sites
Publishing Publishing related sites
Radio Radio industry. Sites selling or servicing radios should be submitted to the Electronics - Radio category. Sites discussing radio programs for entertainment purposes should be submitted to the Entertainment - Television/Radio category.
Services Other media related sites not covered by any other categories.
Television Television industry. Sites selling or servicing Televisions should be submitted to Electronics/Televisions category. Sites discussing Television programs for entertainment purposes should be submitted to the Entertainment - Television/Radio category
Video Video industry.

Music

Category Name Type of sites accepted
Asian Asian music sites
Blues and roots Blues and roots music sites
Classical Classical music sites
Country Country music sites
Fan sites Band/artist fan and information sites
General Other music sites not covered by any other categories
Gospel Gospel music sites
Heavy Metal Heavy Metal music sites
Hip hop Hip hop music sites
Instrumental Instrumental music sites
Jazz Jazz music sites
Latin Latin music sites
MP3 MP3 related sites
Musical Instruments Musical Instruments
New Age New age music sites
Opera Opera related sites
Pop Pop music sites
Rock Rock music sites
Soul Soul music sites
Techno Techno /electronic music sites
World Music World music sites

Paranormal

Category Name Type of sites accepted
ESP ESP (Extra Sensory Perception)
Fairy Appreciation Fairy related sites
Ghosts Ghost related sites
Kryptozoology Kryptozoology sites
Magik Magik sites. Sites promoting a magic service/show should be submitted to the Entertainment/Magic category.
Parapsychology Parapsychology sites
Spectrology Spectrology sites
Telekinesis Telekinesis sites
UFOs UFO (Unidentified Flying Object) sites

Personal Home page


Category Name Type of sites accepted
Personal Home page Personal sites only. eg. Sites about John Smith, John Smith's dog/family/hobbies. Commercial sites not permitted.
Family Tree Family tree / Genealogy sites

Politics/Government

Category Name Type of sites accepted
City City level of politics/government
Consultants Political/government consultants
County County level of politics/government
Embassies Embassies
Federal Federal level of politics/government
General General political/government related sites not covered by any other categories
Legislative Legislative related sites
Military Military sites
Other Other political/government related sites not covered by any other categories
Provincial Provincial level of politics/government
Regulatory Governmental Regulatory sites
Services Political/government services
State State level of politics/government
Tax Tax information. Sites promoting accounting/tax services should be submitted to the Business and services- Accounting category

Real Estate

Category Name Type of sites accepted
Agents Real estate agents
Architecture Architects/architecture
Brokers Real estate brokers
Builders Building/construction information. Sites promoting building services should be submitted to the Business and services - building category
General Other real estate related sites not covered by any other categories
Mortgages Mortgage/home loan products and services
Properties Properties for sale
Rentals Rental properties
Repair Repair services
Surveying Surveying services
Services Other Real estate related services not covered by any other categories

Reference

Category Name Type of sites accepted
Directory Directories eg. http://dmoz.org NOTE: This category is for sites that ARE directories.
Encyclopedia Encyclopedias
Libraries Libraries
Other Other reference related sites not covered by other categories
Weather Weather information

Religion

Category Name Type of sites accepted
Churches Church sites
Experiences Religious experiences
News Religious news
Other Other religion related sites not covered by other categories
Philosophy Philosophy sites
Services Religious services
Supplies Religion related products

Science & Technology

Category Name Type of sites accepted
Agriculture Agricultural science related sites. Sites promoting agricultural services should be submitted to the Business and services - agriculture category. Sites related to the agricultural industry should be submitted to the Industry - agriculture category.
Biotechnology Biotechnology sites
Chemistry Chemistry sites. Sites related to the chemical industry should be submitted to the Industry - chemicals category.
Engineering Engineering sites
General General science sites not covered by other categories
Geography Geography sites
Mathematics Mathematics sites. Sites promoting Mathematics software should be submitted to the Computer - software category.
Medicine Medical science related sites. Sites promoting medicine/drugs should be submitted to the Health - medicine category.
Other Other science sites not covered by other categories
Paleontology Paleontology sites
Physics Physics sites
Research Scientific Research sites
Science Science sites
Space/Astronomy Space/Astronomy sites

Sports

Category Name Type of sites accepted
Athletics Athletics sites. Sites promoting health products for athletes should be submitted to the Health - medicine category.
Billiards Billiards sites
Badminton Badminton sites
Basketball Basketball sites
Baseball Baseball sites
Boating Boating related sites
Bowling Bowling
Chess Chess sites
Cycling Cycling sites
Equestrian Equestrian sites
Extreme Sports Extreme Sports sites
Fishing Fishing sites
Flying Flying/recreational aviation sites
Football Football sites
Formula 1 Formula 1 sites
Gymnastics Gymnastics sites
Golf Golf sites
Handball Handball sites
Hockey Hockey sites
Ice Skating Ice Skating sites
Martial Arts Martial Arts sites
Motor Sport Motor Sport sites. Sites promoting automotive products and/or services should be submitted to the Automotive categories.
Olympics Olympics sites
Other Other sports sites not covered by other categories
Para Gliding Para Gliding and other aerial flight related sites
Rugby Rugby sites
Skateboarding Skateboarding sites
Skating Skating sites
Skiing Skiing sites
Snowboarding Snowboarding sites
Softball Softball sites
Soccer Soccer sites
Surfing Surfing sites
Table Tennis Table Tennis sites
Tennis Tennis sites
Shooting Shooting sites
Squash Squash sites
Swimming Swimming sites
US Football US Football sites
Volleyball Volleyball sites
Wrestling Wrestling sites
Water Sports Water Sports sites

Travel

Category Name Type of sites accepted
Activities Travel related activities
Airlines Airline sites
Car Rentals Car Rentals specifically for tourists/tourism
Cruises Sites promoting cruises
General General travel related sites not covered by other categories
Holidays Sites promoting holidays
Hotels/Accommodation Hotels/Accommodation sites
Hot Springs Hot Springs
Tourist Info Tourist Information
Tours Sites promoting tours
Transport Transport sites related to the Travel/tourism industry
Travel Agencies Travel agency sites



 

Submission Wizard



Please read the Submission rules and frequently asked questions BEFORE submitting your site. The information in these sections may prevent your site from being banned from the search engines.

The submission wizard is located in the main section of the SEO Toolkit. Double click the "Submit a URL" icon to begin.

Starting the submission wizard


  1. Enter a URL

    Enter the URL to submit.
    Most engines specifically request that only the index page of the site is submitted. eg. http://www.example.com

    Submitting multiple pages from the same URL is regarded as spamming the search engines. The search engines will spider (crawl through all the pages on your site) and index the pages automatically.

    To add the URL to the current project, select the first option.
    To create a new project, select the second option.

    Click the Next button to continue.

    Entering a URL



  2. Enter the URL details

    Enter the URL title, brief description and long description.

    To import this information from a URL's meta tags, click the Import button and enter the URL to import from.

    • The title should be a brief one line description that summarizes the page or its content. Avoid using the URL or keywords as a title.

    • The brief description should be a one line description (250 chars or less) that summarizes the page or its content.

    • The long description should be a longer description (500 chars or less) that summarizes the page or its content.


    For a description of each field, see the URL details section.

    Click the Next button to continue.

    The URL details



  3. Enter site and login details

    Select a site type from the list.

    • Select Commercial if your site is business related or is selling or promoting a product and/or service.

    • If your site is not commercial in nature, select the non-commercial option.

    • If your site is promoting MLM (Multi level marketing - also known as network marketing) select the MLM option.

    • If your site is gambling related i.e. casino, bots, online gambling, gambling tips, betting etc. select the Gambling option

    • If your site is adult related i.e. sex, nudity, pornography, promoting adult products and/or services etc. select the Adult option.



    Select the main language used on the site from the language field.


    Enter a username and password for your submission. Some engines require this information and it can be used to edit a listing on a search engine at a later date.

    Click the Next button to continue.

    Entering site and login details





  4. Enter keywords for the URL

    Enter up to 15 keywords, with the most important keywords listed first.

    To import keywords from a URL's meta tags, click the Import button and enter a URL.

    Click the Next button to continue.

    Entering keywords



  5. Enter submission email address(es)

    Enter a valid email address in the Email field.

    Most engines require an email address to be entered as a requirement of submission. The email address may appear in the listing on some directories. An invalid email address may result in the site not being indexed. We recommend creating a yahoo, hotmail, gmail or other free web based email account for use with submissions. Some engines send a confirmation email, and if a response is not received, then your site will not be listed.

    You may use a different email address for the engines that send confirmation emails. Enter the email address in the Confirmation email field. Even if a confirmations email is entered, it is advisable to check both emails accounts to ensure that any stray confirmation emails are replied to.

    Click the Next button to continue.

    Entering email addresses



  6. Select a category

    Select the most appropriate category for your site. A brief description of each category along with category selection guidelines is available in the category description section of the manual.

    The most relevant category should be listed first, as this category will be used for submissions. If an engine does not accept submissions in the top category, the next category in the list will be used, and so on.

    Click the Next button to continue.

    Selecting a category



  7. Enter contact details

    Enter the contact details for your submission. Some directories will display this information in your listing. Compulsory fields are listed in red.

    Click the Next button to continue.

    Entering contact details



  8. Select engines for submission

    Select the engines to submit your site to. To submit to all the available engines, click the Select All button.

    Selecting engines

    Tick the "show FFA link sites" to display the FFA/link list sites. This option is not recommended. A link list (or Free For All) is a web page that contains a list of links to web sites. The link list can hold a specific number of links. When this limit is reached and a new link is submitted, the oldest link drops off the list. In return for listing your link, the link list owner will send advertising emails promoting their products/services to your email address.

    Click the Next button to continue.



  9. Acceptable use policy

    The acceptable use policy will then be displayed. Please take the time to read this, as improper use of the SEO Toolkit may result in your licence being suspended.



    Click the OK button to continue or cancel to revise the submission.

    The acceptable use policy

  10. Spam warning

    If you have selected engines that send a large number of emails to the submission address, the spam warning will be displayed.

    Spam warning

    Click the Cancel button to go back and change the engine selection. Click the OK button to continue with the submission.



  11. License and engine update check

    SubmitWolf will then contact the upgrade server to check that the latest engine updates have been installed.

    If you are using the non enterprise version of the SEO Toolkit, you will be prompted to use one of the domain licences for the submission. You can use up to 5 different domains with the non enterprise version.

    Domain licence message




  12. Submission complete!

    The SEO Toolkit will submit your site, then display selection of submission reports that you can view.

    • Submission results - displays the engine list with the submission date, number of submissions and submission status fields e.g. submitted, failed, skipped etc.

    • Submission report - displays custom report builder with the options of displaying the submission details, submitted engine status, and/or the full engine report.



      Select the reports to view, then click the Finish button. The report details are described in the Reporting and maintenance section of the manual.



      Report selection




 

Importing previous SubmitWolf projects



SubmitWolf 7 will try to import projects from older versions automatically.

Projects can be manually imported by clicking on the File menu and selecting the Import menu option.

The import menu item





Change the file type to "SubmitWolf project", locate the project to import then click the Open button.

The default projects folder for SubmitWolf 6 is
C:\Program Files\TRELLIAN\SubmitWolf v6.0\Projects

The default projects folder for SubmitWolf 5 is
C:\Program Files\TRELLIAN\SubmitWolf PRO v5.0\Projects


Changing the file type



SubmitWolf 7 requires more information than the previous versions, of SubmitWolf, therefore some fields may be blank after importing a project.

 

Submitting a URL



There are two ways to Submit a URL in the SEO Toolkit. The submission wizard is an easy to use tool that will walk through each step of the submission process.
For advanced users, the SEO toolkit offers an interface similar to the previous SubmitWolf versions. The next section covers submission via SubmitWolf 7.

Note: Non enterprise users are limited to 5 different domains for submission. If you wish to submit more than 5 different domains, you will need to upgrade to the enterprise version


 

Entering a URL



Please read the Submission rules and frequently asked questions BEFORE submitting your site. The information in these sections may prevent your site from being banned from the search engines.

Click on the Submit tool in the navigation panel to begin.

To submit an already listed URL, select the URL and click the Details button.

To submit a new URL, click the New URL button.

Selecting a URL for submission

Most engines specifically request that only the index page of the site is submitted. eg. http://www.example.com

Submitting multiple pages from the same URL is regarded as spamming the search engines. The search engines will spider (crawl through all the pages on your site) and index the pages automatically.



An "i" symbol will appear next to a URL if the URL is missing information required for submission. For example, the symbol will appear if one or more of the compulsory fields is incomplete and/or the URL has no engines selected for submission.

Missing details




 

Entering URL details



The next step is to enter as much information as possible about the web site you are submitting. Click the details button to enter URL details. See the table below for a description of each field.

Entering URL details


Field: Description:
URL Title This should be a brief one line description that summarizes the page or its content. Avoid using the URL or keywords as a title.
URL The URL field should already contain the URL to submit.
Site Type Some search engines only accept specific types of sites. Selecting the appropriate site type will ensure that your site is submitted to relevant search engines.

Commercial - if your site is business related or is selling or promoting a product and/or service.

Non commercial -If your site is not commercial in nature, select the non-commercial option.

MLM - If your site is promoting MLM (Multi level marketing - also known as network marketing) select the MLM option.

Gambling - If your site is gambling related i.e. casino, bots, online gambling, gambling tips, betting etc. select the Gambling option

Adult / sex - If your site is adult related i.e. sex, nudity, pornography, promoting adult products and/or services etc. select the Adult option.
Category For the most appropriate placement in directories and specialty search engines, you need to categorize your web page.
You can select multiple categories for your site, however SubmitWolf will select the category at the top of the list when submitting. If the top category is not supported by an engine, SubmitWolf will then select the next category on the list, and so on.

To view a description of each category, see the Category description section of this manual.

Please ensure that the MOST appropriate category is the first one you select. This is important because some directories will only list your URL once, in a single category.

Note: ONLY submit your web site to categories that are appropriate and relevant to your web site. Submitting to categories not related to the web site is contrary to the SubmitWolf acceptable use policy, and can result in your submissions being banned from some engines.
Language Select the primary language of your site.
Username Some engines require you to specify a username and password. This username and password is required to make subsequent changes to your listing.

Both the username and password should be 6 characters long and contain no spaces or punctuation characters.

Note: Do NOT use your ISP logon password or your SubmitWolf registration details in these fields.
Password Some engines require you to specify a username and password. This username and password is required to make subsequent changes to your listing.

Both the username and password should be 6 characters long and contain no spaces or punctuation characters.

Note: Do NOT use your ISP logon password or your SubmitWolf registration details in these fields.
Keywords Enter a list of keywords relevant to your web page. Click the >> button to edit your keywords using the Keyword Manager. List the most relevant keywords first as some engines will only use the first 10 keywords.

Some engines use META tags to obtain the keyword list for the page, and ignore this field. You should ensure that your keywords are also present in your META tags. You can use the Meta Tags editor for this purpose.
Description (brief) Enter a short description of your website. (250 characters or less)

Note: The search results of most engines will only display a short extract. Usually, the extract is composed from the first few lines of your description. It is thus a good idea to keep the description brief and ensure that the most relevant information is contained in the first few lines.

Some engines use META tags to obtain the description and extract, and will ignore this field. You should thus ensure that your description is also present in your page as a META tag. You can use the Meta Tags editor for this purpose
Description (long) Enter a longer description of your website. (500 characters or less)

Note: The search results of most engines will only display a short extract. Usually, the extract is composed from the first few lines of your description. It is thus a good idea to keep the description brief and ensure that the most relevant information is contained in the first few lines.

Some engines use META tags to obtain the description and extract, and will ignore this field. You should thus ensure that your description is also present in your page as a META tag. You can use the Meta Tags editor for this purpose
Company Enter your company name. If your site is non commercial (personal homepage or information website) leave the company field blank.
First Name First name of the site owner/webmaster/submitter.
Surname Surname of the site owner/webmaster/submitter.
Title Title of the site owner/webmaster/submitter.
Email Ensure that you enter a valid email address as some engines will reject submissions with invalid email addresses.

Some engines will send indexing/listing notifications to this address.

A free based email address, such as hotmail, yahoo or gmail is recommended. Note: Some directories may use the email address as part of the URL listing.
Confirm Some engines will send a confirmation email that requires an action to be performed in order for the site to be listed/indexed. Confirmation emails will be sent to the confirm email, if entered.
Street Enter your street number and name. Note: This may appear in the listings. You can put a dash or n/a in the field, however some engines will not accept the submission without an address.
City Enter your City name. Note: Some directories may classify your listing based on locality, and may use this field.
State Enter your state name. Some directories may classify your listing based on region, and may require/use this field.
State Code Enter the State Code. e.g. DC, VIC etc. If not appropriate, leave this field blank.
Zip Enter your ZIP or Post Code.
Country Enter the website's country of origin. Some search engines/directories will use this field to determine the category/section that your site will be listed in.
Tel Enter your telephone number. On some directories the telephone number may appear as part of your listing.

This field is optional, however some directories may not list your site without a valid phone number.
Fax Enter your fax number. On some directories the fax number may appear as part of your listing.
this field is optional.
Toll Free Enter your toll free phone number. On some directories the toll free number may appear as part of your listing.
This field is optional.



 

Importing URL and contact details



SubmitWolf features helpful functions to import URL details and to load previously saved contact detail sets. This significantly speeds up the data entry process so that only the site type, category and language fields require manual input.


Importing URL details

To import a URL's details, such as title, description, keyword etc, directly from the URL, click the Import button on the details window.

The Import button


The wizard will step through the import process, and populate the relevant fields in the URL details window.

The import wizard






Importing contact details

Contact details can be saved and imported to allow for quick data entry. Generally this function would be used by Enterprise users, who are submitting websites on behalf of clients.

To use this function, a set of contact details must first be saved. To save the contact details, ensure that the relevant fields are filled out. This function will save the following field data:


Then click on the Contact details menu, and select Save.

Saving contact details


Enter a filename to complete the save process.



To load the contact details, enter the new URL and click on the details tab. Click on the Contact details menu and select Load.

Loading contact details


The Contact details will be loaded into the URL details window. Any existing data will be overwritten.


Loading contact details


 

Search engine selection



  1. To select search engines for submission, click the Engines button on either the main toolkit window or on the URL details window. The URL, language and country fields must be filled in prior to engine selection.

    The Engines button


  2. If you have selected a country for which you do not have an engine subscription, a warning message will be displayed.
    To install the engines, click the Yes button. Click No if you do not want to install the engines.

    Prompt to install engines for a country




  3. You will be presented with a list of engines in your subscription that will accept your URL, based on the details you have entered. To change your engine subscription, click the Subscribe button

    Some engines may not be selectable. SubmitWolf will automatically determine which engines are not appropriate for your site.
    eg. If your site is not commercial, then all commercial based engines will be unavailable for selection. If your site is not Travel related, all Travel search engines will be unavailable for selection. etc..

    The engine selection window


    The engines are divided into a number of categories. These are accessed via the folders on the left hand side. Engines in each category can be selected separately. The Engines folder contains all automated search engines and directories.

    Image: Category: Description:
    Search engines Search engines These engines are search engines and are located in the Engines folder
    Directories Directory These engines are directories and are located in the Engines folder
    Link lists Link Lists These sites are link lists (FFA) sites. A link list is a web page that contains a list of links to web sites. The link list can hold a specific number of links. When this limit is reached and a new link is submitted, the oldest link drops off the list. In return for listing your link, the link list owner will send advertising emails (spam) to your email address. Link list submission is not recommended. Link lists are found in the Link Lists folder
    Multisubmits Multi Submit A single submission to a multisubmit engine results in the URL being submitted to multiple FFA sites. This option is not recommended. Multi Submit engines are found in the Multi Submit folder
    Manual engines Manual Sites These are sites for which SubmitWolf does not have an automated submission script. This is either because it is too difficult to create such a script, the site is too specialized, or a script has not yet been written and may be available in the next upgrade. For manual submission details see the Manual submission section of the manual. Manual Submission engines are found in the Manual folder
    Reciprocal Reciprocal Reciprocal engines require a link on your web site to the engine's web site before they will list your site. For this reason, the reciprocal engines are found in the Manual folder
    Shadow Shadow Shadow engines are powered by a third party indexes. For example, the AOL search engine uses results from the Google index. These engines are marked as submitted when you submit to their powering index.


  4. There are several ways to select engines:

    Selecting engines one at a time

    To select the engines one at a time, simply tick the checkbox next to the engine(s) you wish to submit your site to.

    Selecting engines manually


    Quick selection

    Click the Select button (or use the Select menu) to specify the types of engines to select for submission.

    Select button

    There are several different types of engines that can be selected:

    • True engines - These engines are search engines. Search engines do not organize websites in category listings, rather they determine which websites to display based on an entered search term. An example of a search engine is Google. http://www.google.com

    • Directories - A directory indexes websites by placing each site into a particular category. A directory displays a list of the available categories, and when a category is viewed, all the sites listed in the category are displayed. Some directories also offer a search function. An example of a directory is DMOZ at http://dmoz.org

    • FFA pages - An FFA page (also known as a Free For All or link list) is a web page that contains a list of links to web sites. The link list can hold a specific number of links. When this limit is reached and a new link is submitted, the oldest link drops off the list. In return for listing your link, the link list owner will send advertising emails (spam) to your email address. This option is not recommended.

    • Multisubmit - A single submission to a multisubmit engine results in the URL being submitted to multiple FFA sites. This option is not recommended.


    Pending engines are engines that have not had a prior successful submission. To select the pending engines, select the Pending ONLY option. To select all engines, select the ALL option.


    Setting default engines

    To define a default selection of engines, select the engines that you wish to include in the default setting.

    Then click the Select menu and choose the Set Default option.

    Setting default engines

    To apply the default engine selection, click the Select menu and choose the Default option. A default button also appears in the Select button options.


    When finished ...

    Click the Submit button to begin the submission process.

 

Submission confirmation



You should now be ready to submit your URL.

  1. Check submission details
    Check that the submission details are correct, as this is the final opportunity to change this information.

    Ensure that you are connected to the internet, and click the Submit button.

  2. Acceptable use policy
    The Acceptable use policy will be displayed. Please read the policy and check that your submission will not violate any of the conditions listed.

    Acceptable use policy




  3. Spam warning
    If you have selected engines that send a large number of emails to the submission address, the spam warning will be displayed.

    Spam warning

    Click the Cancel button to go back and change the engine selection. Click the OK button to continue with the submission.



  4. License and engine update check
    SubmitWolf will then contact the upgrade server to check that the latest engine updates have been installed.

    If you are using the non enterprise version of the SEO Toolkit, you will be prompted to use one of the domain licences for the submission. You can use up to 5 different domains with the non enterprise version.

    Domain licence message


  5. Connection status
    The connection status window will show the status of the submission process. For more information about the Connection status window, please see the Connection status section of the manual.

    The connection status window


  6. Submission completed
    Depending on the speed of your Internet connection, and the number of engines selected, the submission process should take between 2 to 10 minutes.




 

Connection status

The Connection status window provides a visual feedback of the submission status. To view the connection status window, click on the Window menu and select the Status menu item. To cancel the submission, click the Stop button.

When the submission has finished, the connection status window will display "Submission complete".

The connection status window




Advanced Connection Status view

An advanced view of the connection status can be viewed by resizing the connection status window. This will display the engines that are being contacted, the engines responding to the contact, and the engines that have failed or are still yet to respond.

Advanced connection status view


Connection status values

Pending:
Engines that have either not received a submission or are yet to respond.

Submitted:
Engines that have successfully received your submission.

Failed:
Engines that result in a submission failure. The engine may have an error on submission , eg. server errors or database errors, they may have moved or removed their submission page without warning, or they may be experiencing network problems. You can view the response received by right clicking on the engine in the Engines window, and selecting the Response menu item from the popup menu.

Skipped:
Engines that are not appropriate for the category or country that you selected are skipped.

Idle:
The engine is either queued for submission and is simply waiting for a connection to become available, or there is no response from the engine as yet.

Connecting:
This indicates that the engine has been contacted and an attempt to make a connection has been initiated.

Connected:
This indicates that the engine has been contacted and has made a successful connection.

Resolved:
This indicates that the engine's domain name has been resolved to an IP address.

Timed Out:
This indicates that the engine has not responded, or has taken too long to respond.



 

Submission status



A small icon next to each engine name indicates the submission status of that site. The following key explains the meaning of each icon:



Icon: Meaning: Description:
Submitted Submitted The URL has been successfully submitted to the site
Pending Pending A submission has not been made to this site.
Failed Failed A submission to the site failed or returned an error. The cause for the failure may be provided in the engine response.
Moved Moved The response page of this site has moved and SubmitWolf has not been able to determine whether the submission has failed or succeeded
Timed out Timeout An attempt has been made to submit to the site, but the connection timed out before the submission was complete.
Skipped Skipped The engine was not appropriate for the URL that was submitted.



Engine response

To view an engine's response page, right click the engine and select the Response menu option. If the engine returned a response, a browser window will be opened, displaying the engine's response to your submission. Useful information can be obtained for failed submissions as the engine's often provide an error message. eg. URL title too long.

Viewing an engine's response


Engine properties

The submission status of each engine can be modified. In the engine list, right click on the engine, and select Properties from the popup menu. You can edit the submission status by changing the relevant fields, or clicking the Mark button to add a current timestamp. The reset button will reset the engine's submission status.

Engine properties

Warning: when resetting the submission status for engines with the "No multiple postings" rule, note that this will allow another submission to these engines. This will result in the engine receiving multiple submissions of your URL, which may violate the engine's submission rules and result in a ban of your URL.

 

Manual submissions



SubmitWolf has several hundred engines in its database which are not able to be automated (See the submission frequently asked questions for an explanation). These Engines are listed inside the Manual Folder in engines selection window.

Follow the instructions below to submit to a manual engine:

Step 1.

From the Engines window click on the Manual folder. Right click on the engine to submit to, and select Open from the popup menu. This will open a browser window displaying the engine's submission page.

Opening the submission page


Step 2.

Enter your web site's information into the submission form and follow the submission instructions. eg. enter security code etc.

Enter submission information


Step 3.

When the submission has been completed. mark the engine as submitted. To do this, right click on the engine and select Mark as Submitted from the popup menu.

Marking as submitted


The engine will then display a green tick and a timestamp.

Manual submission complete




 

Batch submissions



To perform a batch submission (to submit more than 1 URL at once) enter the URLs and their details.

If any compulsory URL details have not been entered, or if there are no engines selected for submission, an "i" symbol will appear next to the URL. URLs with missing information will NOT be submitted if selected for batch submission.

Missing details



Default engines
Default engines can be set in SubmitWolf, and the default selection can be applied to the URLs to help speed up the submission process.
To define a default selection of engines, open the Engine selection window and select the engines that you wish to include in the default setting.

Selecting engines for default


Click the Select menu and choose the Set Default option.

Setting default engines


To apply the default engine selection after entering a new URL, right click the URL, and choose the Select menu item. Click the Default button to select the default engines.



Submitting the URLs
To submit the URLs, hold down the control key while selecting each URL, then right click and select Submit. SubmitWolf will submit the URLs sequentially.

Submitting URLs in a batch


 

Reporting and maintenance



SubmitWolf can generate different types of submission reports, and provides methods for reporting non functioning engines and suggesting new engines.

These tools are described in the following manual sections.

 

Reports



To create a report, open the engines window, click the Report menu and select Build report. There are three different report sections that can be included in the report:



The build report window allows you to select which report sections to include.

The report builder



The report will be displayed in a web browser window. For information about the Enterprise reports, see the Enterprise features section of the manual.



Example of the URL details report section

Example of the URL details section of a report



Example of the Submitted engines summary report section

Example of the Submitted engines summary section of a report:



Example of the engines report section

Engine report example


 

Submission history



To view a URL's submission history, select the submission tool, right click on the URL and select properties.

Project submission history

URL
The URL

URL title
The URL title

Project File
The location of the project file.

Submitted
The number of engines that have been submitted to successfully.

Failed
The number of engines to which submission failed.

Skipped
The number of engines to which submission was skipped.

Pending
The number of engines to which submission is pending. i.e. Engines that have not been submitted to yet.

History
The submission history.


 

Reporting non functioning engines



Non functioning engines can be reported directly to the support team via SubmitWolf. Prior to reporting an engine, the engine's response should be viewed. A failed submission does not always mean that the engine is not working. The failure may be due to the data that was submitted. Some engines will return a response page that contains information about the failure.

To view an engine's response page, right click the engine and select the Response menu option. If the engine returned a response, a browser window will be opened, displaying the engine's response to your submission. Useful information can be obtained for failed submissions as the engine's often provide an error message. eg. URL title too long.

To report a non functioning engine, open the engines window and highlight the engine to report. Click on the Options menu and select Report broken engine. You can also right click on the engine, and select the Report broken engine option from the popup menu.

Reporting a non functioning engine

Enter a brief description of the problem, and click the submit button.

The broken engine report

The support team will review the report and make any changes as required.


 

Suggesting new engines


New engines can be suggested to the support team via the Engines window. Click on the Options menu and select Suggest new engine.

Suggesting a new engine

All suggestions are reviewed by the support team prior to inclusion.

 

SubmitWolf Enterprise



SubmitWolf Enterprise allows submission of an unlimited number of URLs. SubmitWolf Enterprise can be used to run a submission service, or to submit 3rd party URLS. Enterprise users may wish to use the batch submission function to streamline submissions. See the Batch submissions section of the manual for more information.


 

Importing Data



SubmitWolf can build projects from data files created by external sources such as online submission forms.

Importing Projects from the Clipboard
Form submissions (in the format described below) received via email, for example, can be imported directly from the Windows clipboard. Copy the data from the email, then click on the File menu and select Import Clipboard

The data will be entered as a new URL in the current project, with the relevant URL detail fields populated.


Data file format
The output of the form must be decoded into a tagged file format with one field per line. This is the default format of many available CGI scripts. eg: Formmail.
FIELD_NAME1=VALUE
FIELD_NAME2=VALUE
The following field name tags are recognized by SubmitWolf: Note that some fields require a specific value eg. country, language, and category. A list of these values and/or a sample HTML submission form using these values, can be obtained from support.

FIRST= First Name
SURNAME= Surname
TITLE= Title
COMPANY= Company name
STREET= Street Address
CITY= City
STATE= State
STATECODE= State code
ZIP= ZIP / post code
COUNTRY= Country. Country list available from support
TEL= Telephone
FAX= Fax
MOBILE= Mobile
TOLLFREE= Toll Free Number
EMAIL= Email Address
CONFIRM= Email Address for submission confirmations
URLTITLE= Title of Web Page
CNTCODE= Country code eg. au or fr. List available from support
LANG= The language used on the site. Language list available from support
SDESCRIPTION= Brief Description
DESCRIPTION= Long Description
URL= Url
TYPEID= Type of site. eg Commercial, non commercial. Value list available from support
USERNAME= Username
PASSWORD= Passwords
KEYWORDS= CSV Keywords (eg: keyword1,keyword2)
Notes:

Each field name corresponds directly to an input field of SubmitWolf. The data must be on a single line with the exception of the DESCRIPTION field which can span several lines. eg:

DESCRIPTION=Line 1
Line 2
Line 3
Line 4
The CATEGORY field must have a numerical value representing a code of one of the SubmitWolf categories. These values can be found in the 'types.dat' file.


 

Setting up an online submission form



SubmitWolf enterprise users may wish to use an online form to accept customer website submission information.

To take submission orders online, a HTML form is required. A client based form submission i.e. mailto is not recommended. For users not experienced in cgi programming, the Formmail cgi-script is a free simple server side form processing script. The home page for the script can be found by searching for Formmail on Google.

The form needs to have specific field names and values in order for SubmitWolf to use the data.

Here is a section of a submission form:


Sample submission form section

You may wish to use JavaScript on your submission form to enforce the following rules:


Failing to abide be the SubmitWolf submission policy may result in your licence being suspended or cancelled. It is advisable to check that a submission will not violate the policy prior to submitting the site.

You may wish to display or link to the category descriptions on your submission page to assist with correct category selection.



If you wish to use your own email address as the confirmation email, you can hard code your email address as a hidden field on the form, or hard code it into the CGI script. The same applies for any other fields, such as username/password.

To obtain the HTML code for the sample form, contact Support.

 

Exporting submission data



To export the submission data for a project in a CSV (comma separated values) file, ensure that the URL is currently selected, open the engines window, click on the File menu and select the Export item.

Exporting submission data




 

Reports



To create a report, open the engines window, click the Report menu and select Build report. There are three different report sections that can be included in the report:

Enterprise users can customize the report to include a company name, logo etc, to provide your client with a more professional service.

The look and feel of the report can be changed and fully customized by modifying the HTML code of the report.htm file in Template directory.

Note: Please note that you should have some knowledge of HTML before attempting to modify files , and we recommend that you create a backup of template files before making any changes.



Submitted engines summary report

An example of the engines summary report section:

Summary report example



URL details report

An example of the URL details report section:

Submission details report example




 

Site Maps



The site map tool can build a site map for Google Site Maps and/or ROR format site map.

Google Site maps is an easy way for you to help improve your coverage in the Google index. It's a collaborative crawling system that enables you to communicate directly with Google to keep them informed of all your web pages, and when you make changes to these pages.

ROR (Resources of a Resource) is an XML format for describing the content, objects, and structure of websites in a generic fashion so search engines and other web applications can find and understand information more easily.

The Site Maps tool is located on the navigation panel.

The Site Maps tool


 

Entering a URL




The Site Maps tool will crawl all the pages on the URL, so its only necessary to enter the top level domain. eg. http://www.trellian.com

To create a sitemap for an already listed URL, click on the Site Maps tool and select the URL.

Selecting a URL


To create a sitemap for a new URL, select the Site Maps tool, click on the Insert menu and select the New URL option.

Inserting a new URL


 

Crawling a URL




The next step is to crawl the URL.

  1. Click on the Crawl button to crawl all URLs listed. To crawl a single URL only, right click on the URL and select Crawl from the popup menu. It is recommended that a separate SEO Toolkit project is created for each URL.

    The Site Maps tool will prompt for any exclusion options to be entered. Excluded URLs are not included in the site map.

    Crawling a URL

    To exclude specific URLs or to specify a wildcard to exclude, enter the URL in the "Exclude URLs" section. eg. If you don't want to include the page 404.htm then you would enter:
    http://www.example.com/404.htm

    If you wanted to exclude all shtml files, then you would enter:
    http://www.example.com/*.shtml

    Ignore dynamic links
    This option will ignore dynamic links i.e. links containing the ? character.


    Strip URL parameters
    Strips parameters from URLs.


    Do not Cache files locally
    Files will not be cached locally and will be fetched from the Internet as required. If left unchecked, the Toolkit will download the files once, and all tools will use the cached files.


  2. Click on the start button to begin the crawl. When finished, the URLs from the site will be listed, with their last modified date and title.

    Results of a crawl

To view a URL, highlight the URL and click the View button. The URL will be opened in a browser window. Click the Refresh button to get refresh the URL information.

 

Specifying URL information



Each URL now needs its priority and frequency set if required. Both the priority and frequency settings are optional and can be skipped.

Priority

The priority value reflects the value of a particular URL relative to other URLs on your site. Valid values range from 0.0 to 1.0. This value has no effect on your pages compared to pages on other sites, and only lets the search engines know which of your pages you deem most important so they can order the crawl of your pages in the way you would most like. The default priority of a page is 0.5.

Please note that the priority you assign to a page has no influence on the position of your URLs in a search engine's result pages. Search engines use this information when selecting between URLs on the same site, so you can use this tag to increase the likelihood that your more important pages are present in a search index.

Also, please note that assigning a high priority to all of the URLs on your site will not help you. Since the priority is relative, it is only used to select between URLs on your site; the priority of your pages will not be compared to the priority of pages on other sites.

To set the priority for an individual URL, highlight the URL and click the Edit button.

Setting the priority for a URL


To set the priority for multiple URLs, highlight the URLs, right click and select the desired priority from the popup menu.

Setting the priority for multiple URLs


Frequency

The frequency value is the frequency of likely page changes. This value provides general information to search engines and may not correlate exactly to how often they crawl the page. Valid values are:


The value "always" should be used to describe documents that change each time they are accessed. The value "never" should be used to describe archived URLs.

Please note that the value of this tag is considered a hint and not a command. Even though search engine crawlers consider this information when making decisions, they may crawl pages marked "hourly" less frequently than that, and they may crawl pages marked "yearly" more frequently than that. It is also likely that crawlers will periodically crawl pages marked "never" so that they can handle unexpected changes to those pages.


To set the frequency for an individual URL, highlight the URL and click the Edit button.

Setting the frequency for a URL


To set the frequency for multiple URLs, highlight the URLs, right click and select the desired frequency from the popup menu.

Setting the frequency for multiple URLs


The selected priority and frequency will be displayed next to the URL.

The priority and frequency for the URLs


 

Selecting URLs



The next step is to select the sub URLs to include in the Site Map. To add a URL, place a tick in the checkbox next to the URL. To add multiple URLs, highlight the URLs and select the Add to Site Map item from the popup menu.

Adding sub URLs to the site map


Advanced Selection

To display the advanced selection options, right click, highlight the Select item, and choose the Advanced menu item.

Displaying the advanced selection options


The advanced selection options will be displayed. The advanced selection works by including all URLs that contain a specified value in particular sections of the page. To use the advanced selection, enter a value for the selection and tick the checkboxes of the sections to compare.

The advanced selection options


Removing URLs
To remove a URL from the Site Map, untick the checkbox next to the URL. To remove multiple URLs, highlight the URLs, then right click and select the Remove from Site Map item from the popup menu.

Removing URLs from the Site Map


Removing duplicate URLs
To check for duplicate URLs, right click and select Remove duplicate URLs from the popup menu.

Removing duplicate URLs



 

Building the Site Map



Click on the Build button to display the build settings.

Build options

Format
Select the format for the Site Map. ROR (Resources of a Resource) is an XML format for describing the content, objects, and structure of websites in a generic fashion so search engines and other web applications can find and understand information more easily.

Google Sitemaps is an easy way for you to help improve your coverage in the Google index. It's a collaborative crawling system that enables you to communicate directly with Google to keep them informed of all your web pages, and when you make changes to these pages.

Output file
Enter a path for the output file. The default path is:
C:\Program Files\TRELLIAN\SEO Toolkit v2.0\feeds\sitemap_(sitename).xml

Timestamp
Specifies the timestamp to use for the last modified value for each URL in the site map.

None - does not include a timestamp.
Use last modified date - Uses the last modified timestamp returned from the server.
Use current time - Uses the current date and time for the timestamp.


The site map is now ready for uploading. For information on uploading a Google site map, please see the Google sitemaps FAQ at http://www.google.com/webmasters/sitemaps/docs/en/faq.html

 

Paid Inclusion overview



The paid inclusion manager provides an interface to the PrioritySubmit service.

The Paid Inclusion Manager helps you to manage paid submissions to various engines. You can monitor the status of your submitted URLs, export data and create reports.

PrioritySubmit.com facilitates the submission of URLs through various paid inclusion programs offered by various engines. It simplifies this task by providing a common interface.


More about Prioritysubmit.com

Search engine placement is the most cost effective way to attract new visitors to your web site. Companies spend thousands of dollars on online advertising to attract new customers to their web sites. A well placed search engine listing can be thousand times more cost effective in comparison to traditional banner advertising.

A listing with the major Search Engines can dramatically increase your web site traffic, but it now takes anywhere up to 6 months for a new URL to be added. To provide a solution, PrioritySubmit has partnered with the major engines to offer a priority listing service with the following engines:. AltaVista, AllTheWeb, Enhance, FAST, FindWhat, HotBot, Kanoodle, LookSmart, Lycos, ScrubTheWeb, TEOMA, whatUseek, Yahoo! Search Submit and many others.**.

As part of the service, you will receive weekly click-through and position reports for most engines, so that you can monitor the success of your page. This will enable you to fine tune your page by making appropriate changes to your page description and keywords.

Search submit offers increased exposure to nearly 80 percent of active Internet users through a single point of submission into the search engine that powers Yahoo!, AltaVista, AlltheWeb, FAST and others. Your content is kept up-to-date by frequent refreshes, typically every 48 hours, to ensure that your customers view the latest offerings on your Web site. You can thus modify your page to fine tune the relevancy and improve your search engine ranking all without the need to re-submit your URL during the subscription period. The cost saved on this alone is substantial. This is by far one of the most important features to assist in search engine optimization and placement.

** Inclusion subject to compliance with editorial and content policies. One week lead time required for directory reviews.

Paid Inclusion manager is located on the main toolkit window in the Tools section.

Paid inclusion manager


 

Logging in



To log in, enter your prioritysubmit.com username and password. If you have lost your password, click on the "Lost your password" button. SEO Toolkit will remember your details next time you log in if you click on the Save details button.

If you do not have a PrioritySubmit account, click on the New button.

The login window


 

Retrieving URL details



When logged in, click on the Refresh button to retrieve the URL details for the account.

The refresh button


The URL details

The URL details will be retrieved and displayed in the paid inclusion manager.

The columns are explained below:
Column Description
Engine The name of the engine the order was submitted to
Status A green tick means the submission was successful, a blue diamond means the submission (order) is pending
URL The URL that has been submitted
Clicks The number of web users who have clicked on your URL from the search engine listing. Not all engines return click data
Submitted The date the order was submitted
Expires The date the paid inclusion expires
Processed Displays the date the order was processed on.
Cost The cost of the paid inclusion
Adult Indicates if a URL is an adult web site
Rank Indicates the rank for the site
CPC Displays the Cost Per Click for the site (if applicable)
Total The total spend for CPC engines




 

Submitting an order



Click on the File menu and select Submit Order when you are ready to submit an order.

Submitting an order

The order process is completed online.

Reporting and revision



The reporting and revision step of the SEO process is important as the Internet is an ever changing resource. The SEO toolkit provides tools to check that rank and popularity of your website, to help keep track of the site's status in the search engines.

Link popularity helps keep track of the number of links to your site, and the number of pages that have been indexed. This tool can help gauge the effectiveness of link building.

The PPC bid comparison tool helps monitor the top bids (and sites) for keywords, and the ROI calculators help to determine your return on investment of your Pay Per Click campaigns.

The reciprocal link checker is a tool to monitor reciprocal linking arrangements, simplifying the task of checking each site for return links.

 

Search Engine Rankings Overview



Search engine rankings can change daily, making it time consuming to keep track of your search engine position

The Ranking tool provides a simple solution to monitoring website rankings. You can track a web site's change in position with the historical graph reports, see the top web sites for any search term, or see where a web site ranks on different search engines.

The SEO Toolkit also features a ranking wizard to assist with obtaining rankings.